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Emergency Purchase Requests

To provide transparency in the state procurement process, the West Virginia Purchasing Division is posting below all emergency purchase requests approved from state agencies as of January 1, 2019.

In accordance with West Virginia Code §5A-3-15, state agency purchases may be necessary when unforeseen causes arise; however, emergency purchases are not used for hardship resulting from neglect, poor planning, or lack of organization by the spending unit.  An emergency purchase can only be made if the state agency-designated procurement officer, exercising sound judgment and discretion, concludes in good faith and upon reasonable and sufficient grounds that some unforeseen or unexpected circumstance has suddenly created a situation requiring that commodities or services be immediately purchased by a state spending unit.  A record of competitive bids must be maintained in the agency file.

FY2021 Reporting Period

State Agency Request Description Date
Division of Highways Emergency Purchase Roof replacement on US Rt. 35 district headquarters following August 26 storm damage. 09/24/2020
General Services Division Emergency Purchase Two-phase repair services related to a broken water line to a water source heat pump and the resulting flood damage to Bldg. 23 in Beckley. 09/22/2020
West Virginia Public Broadcasting Emergency Purchase Ninety-day contract for channel-sharing services in order to maintain WVPB television broadcasting in the Charleston/Huntington area. 09/21/2020
Department of Environmental Protection Emergency Purchase Exploration, design, and reclamation to fill the void and eliminate the site hazard of the Long Run (Raines) Air Shaft in Marion County mined by the Consolidation Coal Company from the 1910s to 1979. 08/17/2020
Department of Health and Human Resources Emergency Purchase Replacement of the outdated EST Quickstart fire alarm system currently experiencing a CPU Fault error at the Office of the Chief Medical Examiner (BPH-OCME). 08/13/2020
Office of Technology Emergency Purchase Four-month contract for staffing services for the Office of Management Information Services (OMIS) for two (2) IT Business Analyst classifications to follow the specifications listed in the current Agency Delivery Order (ADO), MIS2000000004. 08/06/2020
Division of Motor Vehicle Emergency Purchase Three-month production of driver's license and ID cards while necessary system implementation, data migration, and cloud storage solution is completed for system testing. 08/05/2020
West Virginia Public Broadcasting Emergency Purchase Replacement FM transmitter to restore broadcast service from the Wheeling/Bethany microwave site. 07/23/2020
Department of Environmental Protection Emergency Purchase Vertical turbine pump repair in order to maintain water quality as a result of acid mine drainage in the Tygart River upstream from the City of Fairmont's municipal water intake. 07/17/2020
Department of Environmental Protection Emergency Purchase Sixty-day purchase of chemicals needed to treat acid mine drainage in the Tygart River upstream from the City of Fairmont's municipal water intake. 07/17/2020

FY2020 Reporting Period

State Agency Request Description Date
General Services Division Emergency Purchase Reinstall 32 separated masonry (limestone) façade panels on the exterior of Building 36 (One Davis Square) as a result of moisture intrusion due to a cap flashing failure on the roof. 06/16/2020
West Virginia Veterans Nursing Facility Emergency Purchase Three-month contract for food items at the Clarksburg and Barboursville facilities. 06/15/2020
West Virginia Veterans Nursing Facility Emergency Purchase Three-month extension to Agency Contract (ACT) VNF2000000005 for Electronic Medical Records (EMR) services. 06/03/2020
Lottery Commission Emergency Purchase Repair outside of regular business hours of a water main break at 900 Pennsylvania Ave., Charleston, as a result of a third party vendor installing fiber optic cable under the street. 05/29/2020
Department of Environmental Protection Emergency Purchase Design, surveying, and drilling services for emergency reclamation for Witcher Creek (Meeker) Landslide engineering project as a result of a worsening landslide from the Cedar Grove Coal Seam mined in the 1960s by Valley Camp Coal. 05/07/2020
Department of Environmental Protection Emergency Purchase
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One-month contract for leachate-hauling services to relieve tanks from the McDowell County Landfill with transport to the City of Welch Wastewater Treatment Plant to prevent overflow of the secondary containment as a result of excessive rain and rain forecast. 05/04/2020
Workforce West Virginia Emergency Purchase Sixty-day (60) contract to provide debit card and direct-deposit services for claimants who file for unemployment benefits. 05/04/2020
Office of Technology Emergency Purchase One-year extension of the statewide contract for record management services (CMA RECMGT). 04/22/2020
Division of Highways Emergency Purchase Purchase of up to ten (10) traffic controllers. 04/22/2020
West Virginia Development Office - Community Advancement and Development Emergency Purchase Additional property mitigation in Scarbro related to single-family residential construction from disaster-housing program contract CMA DEV1900000011. 04/17/2020
State Rail Authority Emergency Purchase
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Slide repair on the West Virginia Central Railroad. 04/16/2020
Office of Technology Emergency Purchase Purchase of mainframe software products and maintenance. 03/27/2020
Department of Health and Human Resources Emergency Purchase Security detail services at the State Health Lab from March 25, 2020 in relation to the COVID-19 (Novel Coronavirus) pandemic. 03/24/2020
Adjutant General / Armory Board Emergency Purchase Purchase of personal protective equipment (PPE) related to COVID-19 (Novel Coronavirus) pandemic including masks, MALO moulded overboots, Coolmax liners, and foil-sealed filters. 03/21/2020
Department of Health and Human Resources Emergency Purchase Sixty-day contract to provide drug-testing services for the Jobs & Hope program. 03/20/2020
Department of Military Affairs and Public Safety Emergency Purchase

Purchase of N-95 respirator masks as a result of COVID-19 (Novel Coronavirus).

03/20/2020
Adjutant General / Armory Board Emergency Purchase Purchase of personal protective equipment (PPE) for use by medical professionals at hospitals and testing and treatment facilities in response to the COVID-19 (Novel Coronavirus) pandemic. 03/20/2020
Finance Division Emergency Purchase Purchase of two laptop PCs outside of the central statewide contract. 03/17/2020
West Virginia Veterans Nursing Facility Emergency Purchase Three-month contract to provide electronic-medical-record services for the Clarksburg and Barboursville facilities. 03/02/2020
West Virginia Public Broadcasting Emergency Purchase Purchase of ten automatic air dehydrators to replace failed units in transmission line at various microwave sites in Charleston, Parkersburg, Weston, Flow (Elmira), Cooper’s Rock, Deep Creek, Layland, and Kopperston. 02/27/2020
Workforce West Virginia Emergency Purchase Additional sixty-day contract for banking services related to Electronic Payment Card (EPC) and direct-deposit services for the delivery of unemployment benefits. 02/27/2020
Workforce West Virginia Emergency Purchase Sixty-day contract to provide drug-screening services of individuals enrolling in training programs funded under the Workforce Innovation and Opportunity Act (WIOA). 02/25/2020
West Virginia Public Broadcasting Emergency Purchase Replacement of a failed, unrepairable FM transmitter at agency's Petersburg microwave site. 02/05/2020
Department of Environmental Protection Emergency Purchase Emergency engineering services to abate open refuse fire near Lefthand Fork of Rockhouse Creek (Pack) near Man in Logan County. 01/24/2020
Department of Environmental Protection Emergency Purchase One-month contract for leachate-hauling services to relieve tanks from the McDowell County Landfill to the City of Welch Wastewater Treatment Plant to prevent overflow of secondary containment in the event of forecasted rain after existing vendor from CMA DEP1600000024 experienced faulty equipment. 01/22/2020
West Virgina State Treasurer's Office Emergency Request Extension of services for a web-based comprehensive unclaimed property management system from wvOASIS contract CMA STO1900000001 (Securities Custodial & Safekeeping for WV Unclaimed Property). 01/15/2020
Workforce West Virginia Emergency Request Sixty-day contract for banking services related to Electronic Payment Card (EPC) and direct-deposit services for the delivery of unemployment benefits. 01/15/2020
Division of Motor Vehicles Emergency Purchase Six-month production of driver's license and ID cards while necessary system implementation, data migration, and cloud storage solution is completed for system testing. 01/08/2020
West Virginia Alcohol Beverage Control Administration Emergency Purchase One-year contract for continued data-transport services while agency evaluates long-term data-circuit requirements. 01/08/2020
West Virginia Public Broadcasting Emergency Purchase Procure tower crew services to remove an old broadcast antenna and install a new one in order to meet FCC network rebuild deadline. 12/30/2019
General Services Division Emergency Purchase Removal of older chiller units and rental, including installation, maintenance, and eventual removal, of temporary chiller following failure of system in Bldg. 22. 12/27/2019
Division of Health and Human Resources Emergency Purchase Five-month emergency purchase for statewide NEMT and ODCP transportation emergency ride-sharing transportation system and ride-booking platform. 12/16/2019
Workforce West Virginia Emergency Purchase Sixty-day open-end contract for drug screening and testing for individuals enrolling in training programs funded under the Workforce Innovation and Opportunity Act (WIOA). 12/03/2019
West Virginia Board of Nursing Emergency Purchase Provide continued services for the participant monitoring and testing segment of the nursing-health program West Virginia Restore. 12/03/2019
West Virginia Veterans Nursing Facility Emergency Purchase One-year contract for software license and maintenance of Softwriters’ FrameworkLTC pharmaceutical system. 10/30/2019
Workforce West Virginia Emergency Purchase Sixty-day open-end contract for debit card services related to benefit distribution to agency’s Unemployment Compensation Benefit clients. 10/28/2019
Division of Rehabilitation Services Emergency Purchase Thirty-day emergency purchase, not to exceed $5,000, to extend existing vehicle rentals. 10/22/2019
Division of Health and Human Resources Emergency Purchase Thirty-day emergency purchase to extend 172 vehicle rentals for the Bureau for Children and Families with same conditions and pricing as expiring statewide contract. 10/18/2019
Office of Technology Emergency Purchase Extend VOIP13E contract for hosted voice-over-IP and Hosted Contact Center services for twelve months during migration to VOIP19-specified systems. 10/16/2019
Department of Environmental Protection Emergency Purchase Design services for emergency reclamation for Smithers (Cavalier) Landslide Engineering project as a result of an active landslide from the Eagle Seam. 10/07/2019
Veterans Nursing Facility Emergency Purchase Extend emergency contract for skilled rehabilitative therapy services at the West Virginia Veterans Nursing Facility for an additional 30 days prior to the award of CMA VNF2000000003. 09/17/2019
Division of Health and Human Resources Emergency Purchase Remediation and environmental assessment to mitigate mold in Building 25. 09/12/2019
General Services Division Emergency Purchase Procure services related to repair of broken chilled water line west of Bldg. 5. 09/04/2019
Division of Health and Human Resources Emergency Purchase Procure Non-Emergency Medical Transportation (NEMT) for a five-month term following vendor's termination of services from contract CMA BMS1800000002. 08/27/2019
West Virginia Public Broadcasting Emergency Purchase Extend monthly purchase of circuits previously on wvOASIS contract CCT EBA1500000001. 08/26/2019
Workforce West Virginia Emergency Purchase Sixty-day contract for banking services for benefits distribution to clients as mandated by West Virginia Code §21A-8. 08/26/2019
Division of Rehabilitation Services Emergency Purchase Thirty-day emergency contract for skilled rehabilitative therapy services at the West Virginia Veterans Nursing Facility extending VNF1900000008 while new vendor prepares to provide services specified in CMA VNF2000000003. 08/23/2019
West Virginia Public Broadcasting Emergency Purchase Renew software licensing related to Radio Automation System for one month before expiration on September 1, 2019. 08/23/2019 
Public Service Commission Emergency Purchase

Procure dual-band radios with grant funds expiring September 30, 2019 to meet requirements of the WV Statewide Interoperable Radio Network.

08/19/2019
Office of Technology Emergency Purchase Procure cabling materials for network architecture and engineering needs statewide. 08/15/2019
Lottery Commission Emergency Purchase Procure up to 1,000 hours of project time over a six-month period for agency IT hardware- and software-related environment needs. 08/08/2019
Division of Health and Human Resources Emergency Purchase Procure drug-screening services for six-month term for the Office of Drug Control Policy. 08/07/2019
West Virginia Public Broadcasting Emergency Purchase Obtain electrical repair services for elevator shaft exhaust fan, HVAC unit, and parking lot light fixture. 08/07/2019
West Virginia Public Broadcasting Emergency Purchase Provide travel expenses for work crew's return trip in order to complete antenna installation for FCC-mandated frequency conversions. 08/02/2019
Division of Health and Human Resources Emergency Purchase Six-month emergency purchase for a statewide ride-sharing transportation system and ride-booking platform to get opioid-epidemic client treatment and training in conjunction with a WorkForce WV-initiated program. 07/17/2019
West Virginia Public Broadcast Emergency Purchase Procure transmission line reducer, electrical load center, and other additional parts to complete television transmitter and translator equipment installation by FCC-mandated deadline. 07/12/2019
Division of Motor Vehicles Emergency Purchase Provide driver's license and ID card production from October 1, 2019 to March 31, 2020. 07/02/2019

FY2019 Reporting Period

State Agency Request Description Date
Office of Technology Emergency Purchase Procure operating environment needs related to data circuits and SIP trunking migrated from the MPLS07EEEE contract. 06/27/2019
General Services Division Emergency Purchase Replacement of 40-ton, 460-Volt, 3-phase roof-top unit located on Bldg. 84, Real Estate and Corrections. 06/26/2019
Office of Technology Emergency Purchase Procure one-year temporary cloud data backup platforms. 06/24/2019
West Virginia Educational Broadcasting Emergency Purchase Extended emergency purchase of circuits previously on the wvOASIS CCT EBA1500000001 contract. 06/19/2019
Schools for the Deaf and the Blind Emergency Purchase Obtain architectural and engineering services to oversee and facilitate the completion of two CPOs by providing construction administration not to exceed $49,500. 06/17/2019
Workforce West Virginia Emergency Purchase Extend contract for banking services for benefit distribution to clients and clearing account functions. 06/06/2019
Department of Environmental Protection Emergency Purchase Design services for emergency reclamation as a result of Verdunville (Spry) water drainage from Island Creek Coal Co. Mine No. 15. 05/22/2019
West Virginia Educational Broadcasting Emergency Purchase Emergency purchase of circuits previously on the wvOASIS CCT EBA1500000001 contract. 05/08/2019
General Services Division Emergency Purchase Replacement of 10-ton cooling unit located on Bldg. 1, East Wing. 05/07/2019
Division of Tourism Emergency Purchase To extend the Agency of Record contract for marketing-related services. 04/29/2019
General Services Division Emergency Purchase
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Replace section of dryvit (EIFS) exterior wall on Bldg. 36 to remedy exposed interior walls, electrical wiring, and insulation. 04/18/2019
Adjutant General/ Armory Board Emergency Purchase Obtain exploration and design services of a qualified civil engineering firm to repair a slip so normal vehicular traffic can resume to South Gate Road of the Briery Mountain training area at Camp Dawson, Kingwood. 04/03/2019
General Services Division Emergency Purchase Repair main elevator in Building 23 in order to re-establish ADA access to public space on top floor of Beckley office building. 04/03/2019
Department of Environmental Protection Emergency Purchase Design and abatement services to stabilize and control mine discharge from Red Jacket Coal & Coke Company’s Mitchell Branch Mine in North Matewan. 03/27/2019
Department of Environmental Protection Emergency Purchase Replace and rebuild failed pump at Omega Mining Water Treatment Facility. 03/20/2019
Department of Agriculture Emergency Purchase Cancellation Replace roof on Craft House building at Cedar Lakes Conference Center. 03/01/2019
Veterans Nursing Facility Emergency Purchase Provide a six-month contract for skilled rehabilitative therapy services at the West Virginia Veterans Nursing Facility. 02/25/2019
Division of Natural Resources Emergency Purchase Repairs at water treatment plant for Cacapon Resort State Park. 02/11/2019
Division of Natural Resources Emergency Purchase Purchase and replace failed pump, motor, and damaged electrical components for recirculation system at the Reeds Creek Fish Hatchery. 02/04/2019
Division of Highways Emergency Purchase Remediation of District 2 property after water damage and freezing within flooring and walls as a result of boiler pipe rupture. 02/01/2019
Division of Natural Resources Emergency Purchase Repair electrical panels and distribution wiring at French Creek Wildlife Center. 01/31/2019
Office of Technology Emergency Purchase Emergency replacement contract for the CENTREX statewide contract. 01/28/2019
Division of Motor Vehicles Emergency Purchase Produce Driver’s License and Motor Vehicle Registration Renewal Notices for the period of 1/23/2019 to 7/31/2019. 01/15/2019




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