WV.gov | Administration | Purchasing | Purchasing Training Center | Certification Program

 

The Purchasing Division administers the West Virginia Purchasing Certification program, which provides professional development and recognition to procurement officers whose job duties fall primarily under the authority of West Virginia Code §5A-3.  Procurement officers from agencies exempt in full or in part from this authority are not eligible to participate, unless 75% or more of their job duties relate to transactions under the Department of Administration, Purchasing Division’s authority.  There are two levels of this Certification Program:  Basic and Advanced.  Below are the requirements for each level as well as for recertification.

West Virginia Procurement: Basic Certification (WVPBC)

Requirements: Effective October 1, 2013

Step 1 Achieve one year of experience in public procurement, which must be attained within two years of the date the agency purchaser enters the program, AND receive verification by immediate supervisor and agency head that the scope of work that you do involves a level of 75% or greater of public procurement responsibilities for your respective agency in a professional, not support-level, role. If applicable, approval is also required by your department's designated procurement officer.  Public procurement responsibilities include, but are not limited to: overseeing the agency's compliance with purchasing law, regulations, and procedures; ensuring vendors are registered; preparing and approving specifications; preparing requests for quotations, requests for proposals, and other types of purchasing transactions; evaluating bids and awarding contracts/purchase orders; receiving commodities and services, and more.

Step 2 Attend at least one of the last two Agency Purchasing Conferences AND complete 15 hours of classes or learning sessions offered by the Purchasing Division. Any class or learning session completed multiple times in any one calendar year, regardless of format, will only receive credit once toward the certification requirements.  Learning sessions may include In-House Trainings, Online Resource Modules, webinars, and Special Purchasing-Certified Events (i.e. e-Procurement demonstration, special agency training, etc.). Purchasing Certified Events are pre-approved by  the Purchasing Division.

Step 3:  Complete one consecutive two-day session with the Purchasing Division staff at the Purchasing Division offices.

Step 4 Successfully complete a basic level examination. This exam must be taken within six months of the completion of Step 3.

*Re-certification requirements can be found at the end of this page.

Below are the individuals which have received their basic certification.

Name Agency Date of Certification/
Re-certification
Date of Certification/
Re-certification Expiration
Jo Bess Department of Health and Human Resources March 23, 2011 *Refer to Advanced list for Expiration
Rick Bostic Division of Juvenile Services February 9, 2012 February 9, 2015
Chuck Bowman Adjutant General/Armory Board February 22, 2014 February 22, 2017
Jessica Chambers Natural Resources September 5, 2013 September 5, 2016
Conda Collins West Virginia Veteran's Home February 14, 2014 February 14, 2017
Alan Cummings Purchasing Division July 25, 2013 July 25, 2016
Philip Farley Division of Corrections February 20, 2014 February 20, 2017
Carolyn Hager General Services Division August 18, 2011 August 18, 2014
Linda Harper Office of Technology August 29, 2011 *Refer to Advanced list for Expiration
Melody Haynes General Services Division January 9, 2014 January 9, 2017
Darlene Hovatter Division of Juvenile Services February 21, 2013 *Refer to Advanced list for Expiration
Dana Hoffman Offices of the Insurance Commisioner January 13, 2014 January 13, 2017
Margaret Ingram Division of Forestry May 21, 2014 May 21, 2017
Bob Kilpatrick Purchasing Division January 27, 2014 January 27, 2017
Alberta Kincaid State Treasure's Office January 17, 2014 January 17, 2017
Tara Lyle Purchasing Division April 15, 2011 *Refer to Advanced list for Expiration
Paula Marshall Health Care Authority April 12, 2012 April 12, 2015
Donna McCormick Department of Health and Human Resources May 7, 2013 May 7, 2016
Kathy Mehaffey Highways December 8, 2011 December 8, 2014
Charlyn Miller Rehabilitation Services April 1, 2011 *Refer to Advanced list for Expiration
Angie Moorman Transportation November 18, 2011 November 18, 2014
Shelly Murray Purchasing Division March 7, 2011 *Refer to Advanced list for Expiration
Angela Negley Natural Resources July 31, 2013 *Refer to Advanced list for Expiration
Guy Nisbet Purchasing Division July 16, 2012 July 16, 2015
Connie Oswald Purchasing Division March 4, 2013 March 4, 2016
Bryan Rosen Department of Health and Human Resources December 7, 2011 *Refer to Advanced list for Expiration
Mike Sheets Purchasing Division March 3, 2011 *Refer to Advanced list for Expiration
Evelyn Smith Rehabilitation Services May 30, 2013 May 30, 2016
Melissa Smith West Virginia Courthouse Facilities Improvement Authority August 29, 2012 August 29, 2015
Susie Teel Department of Health and Human Resources April 14, 2014 April 14, 2017
Roberta Wagner Purchasing Division March 10, 2011 *Refer to Advanced list for Expiration
Martha White Department of Health and Human Resources March 12, 2012 March 12, 2015
Frank Whittaker Purchasing Division March 11, 2011 *Refer to Advanced list for Expiration
Mike Withrow Auditor's Office May 18, 2014 May 18, 2017

 West Virginia Procurement: Advanced Certification (WVPAC)

Requirements: Effective October 1, 2013

Step 1 Successfully complete the Basic Level certification.

Step 2 Attend at least three of the five most recent Agency Purchasing Conferences AND complete 30 hours of classes or learning sessions offered by the Purchasing Division.  Any class or learning session completed multiple times in any one calendar year, regardless of format, will only receive credit once toward the certification requirements.  Learning sessions may include In-House Trainings, Online Resource Modules, webinars, and Special Purchasing-Certified Events (i.e. e-Procurement demonstration, special agency training, etc.). Purchasing Certified Events are pre-approved by the Purchasing Division.

Step 3 Achieve three years of experience in public procurement (from January 1, 2009 - present) AND receive verification by immediate supervisor and agency head that the scope of work that you do involves a level of 75% or greater of public procurement responsibilities for your respective agency in a professional, not support-level, role.  Public procurement responsibilities include but are not limited to: overseeing the agency's compliance with purchasing law, regulations, and procedures; ensuring vendors are registered; preparing and approving specifications; preparing requests for quotations, requests for proposals, and other types of purchasing transactions; evaluating bids and awarding contracts/purchase orders; receiving commodities and services, and more.

Step 4 Perform training at the agency level on procurement-related topics (i.e. Purchasing cards, Requests for Quotations and/or Proposals, etc.).  The Purchasing Division must approve the training content and target audience prior to the scheduled training. The candidate is responsible for planning the logistics and must abide by the following training guidelines:

The training must...

Highlight multiple purchasing topics

Educate multiple agency-level employees (a minimum of 5 people)

Provide participants with appropriate training materials, and

Last a minimum of one hour in length        

A Purchasing Division staff member will observe the training for compliance with the training requirements.

Step 5 Successfully complete an advanced level examination. This exam must be taken within six months of the completion of Step 4.


Below are the individuals which have received their advanced certification.
Name Agency Date of Certification/
Re-certification
Date of Certification/
Re-certification Expiration
Jo Bess Department of Health and Human Resources October 26, 2012 October 26, 2015
Linda Harper Natural Resources October 28, 2013 October 28, 2016
Darlene Hovatter Division of Juvenile Services January 8, 2014 January 8, 2017
Tara Lyle Purchasing Division January 25, 2013 January 25, 2016
Charlyn Miller Rehabilitation Services March 15, 2013 March 15, 2016
Shelly Murray Purchasing Division July 13, 2012 July 13, 2015
Angela Negley Natural Resources September 16, 2013 September 16, 2016
Bryan Rosen Department of Health and Human Resources July 11, 2013 July 11, 2016
Mike Sheets Purchasing Division July 20, 2012 July 20, 2017
Roberta Wagner Purchasing Division March 26, 2012 March 26, 2015
Frank Whittaker Purchasing Division June 19, 2014 June 19, 2017

Re-certification Requirements

*Re-certification is required every three years and applies to both basic-certified and advanced-certified agency purchasers.

To apply for re-certification, the agency purchaser must meet the following guidelines:

Step 1Attend two (2) of the next (3) Agency Purchasing Conferences, from the date of certification/re-certification.

Step 2Attend a minimum of twenty (20) hours of classes, learning sessions, or Purchasing Certified Events in the three (3) year period from the date of certification/re-certification.

Step 3Submit a verification for re-certification form with the appropriate signature from your immediate supervisor and agency head, and if applicable, approval from your department's designated procurement officer. To obtain a copy of this form, contact Staff Development Specialist Samantha Knapp by phone at (304) 558-7022 or via e-mail at Samantha.S.Knapp@wv.gov.

Revised 11/07/2013

 

Additional Information: Contact our Staff Development Specialist, Samantha Knapp, at Samantha.S.Knapp@wv.gov, (304) 558-7022, or you may also mail or fax your request to:

 

West Virginia Purchasing Division

Attention:  Samantha Knapp, MPA

2019 Washington Street, East

Charleston, WV 25305

 

FAX: (304) 558-6026



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