Forms
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The following forms are in PDF format. Use your Adobe Reader (TM) to view and print them:
  1. Vendor Registration & Disclosure Statement and Small-, Women-, & Minority-Owned Business Certification (Form WV-1):  To subscribe to the West Virginia Purchasing Bulletin and participate in the competitive bid process, a completed Vendor Registration & Disclosure Statement (Form WV-1) and an annual fee of $125.00 is required.  Prospective vendors should also complete an IRS Form W9 and submit it along with the Form WV-1.

  2. Vendor Registration & Disclosure Statement and Small-, Women-, & Minority-Owned Business Certification (WV-1A):  For registering sole-source vendors or vendors whose aggregate sales to state agencies are $1,000 or less in any one year; includes a section to be completed by the requesting state agency; NO FEE REQUIRED.  Prospective vendors should also complete an IRS Form W9 and submit it along with the Form WV-1A.

  3. Agreement Addendum: Anytime you send a price quote to a state agency on your company form(s), you should also sign and include this form.

  4. Agreement Addendum for Software: This "Agreement Addendum for Software" form may be used in lieu of the WV-96 universal "Agreement Addendum" form when a software vendor proposes alternate terms and conditions. It must be signed and retained as part of the final contract/agreement.

  5. Purchasing Affidavit:  This form is used to certify that bidders do not owe any debts to the state which would preclude them from receiving a purchase order. 

  6. Drug Free Workplace Conformance Affidavit:  This form is required to bid for public improvement contracts.

  7. Drug Free Workplace Report Coversheet: Vendors should complete this coversheet and attach it to the required report.

  8. Vendor Preference Certificate:  This form is used for certification and application of bidders which are eligible to receive vendor preference in accordance with West Virginia Code §5A-3-37 (Does not apply to construction contracts).

  9. Employment History Disclosure Statement:  The purpose of this form is to require the vendor to disclose other work he or she may be contractually required to complete to the spending agency.  The State of West Virginia reserves the right to reject the bid of any vendor when the state believes any current work may cause problems with the vendor successfully completing the bid or contract in question.

  10. Bond Forms:  Official bond forms which have been approved by the Office of the Attorney General, including Bid Bond, Labor and Material Payment Bond, Maintenance Bond, and Performance Bond forms.

  11. Supplementary Conditions to AIA Forms:  Supplementary Conditions to AIA Forms which have been approved by the Office of the Attorney General. 


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