WV.gov | Administration | Purchasing | Mandatory Contracts and Internal Sources
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|Mandatory Contracts and Internal Sources|
Prior to seeking competitive bids, state agencies must first check mandatory contracts or internal sources as part of the acquisition planning process
The mandatory contracts include statewide contracts or agency open-end contract existing for the commodity or service
The internal sources include the West Virginia State Agency for Surplus Property, Correctional Industries, and the West Virginia Association of Rehabilitation Facilities (State Use Program).
If the product/service is available from one of these sources but that source is not able to supply the product/service, a waiver must be obtained and retained with the purchase order file for each transaction to which the waiver applies.
To view all statewide contracts, visit:
For Agency-Delegated Contracts ($25,000 or less), the agency is required to use its established contracts through the life of the contract. Piggybacking on agency delegated open-end contracts is discouraged as it may exceed $25,000.
For a list of approved piggyback contracts, visit:
The State Property Program consists of property no longer needed within state government agencies which is made available to eligible public and nonprofit organizations. The property may also be made available to the general public through competitive public auctions and sealed bids.
In addition to the state Property Program, a federal Property Program is administered. The program serves all eligible organizations and acts as a clearinghouse by offering new and used equipment at reduced costs for acquisition.
For more information, visit:
These commodities and services must meet certain quality and price standards which are comparable to open-market sources. Use of Correctional Industries does not require bidding.
Correctional Industries offer a wide variety of products and services to state agencies. In addition to being the preferred contractor for wooden furniture, it also provides other types of furniture, Braille, welding, engraved signs, mattresses, custom signs, tags, janitorial supplies, linens, seating, detergents, inmate clothing, upholstery and decals. Correctional Industries is the sole source supplier for all printing and quick copy services.
For specific information on available commodities and services, contact Correctional Industries at (304) 558-6054 or visit:
If the West Virginia Association of Rehabilitation Facilities is unable to provide the requested commodities and services, a written notice will be provided by WVARF advising the agency that their request is unable to be met at that time and competition may be sought in accordance with the state purchasing procedures.
For specific information on the sheltered workshops or the available commodities and services, contact WVARF at (304) 766-4894, or visit:
To view the WVARF contract, visit: www.state.wv.us/admin/purchase/swc/WVARF.htm.
To learn more about mandatory contracts and internal sources, visit Section 4 (4.6) of the Purchasing Division's Procedures Handbook at:
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