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March is Purchasing Month in West Virginia
Govenor Earl Ray Tomblin has proclaimed that March 2015 be recognized as “Purchasing Month” throughout the State of West Virginia. The Purchasing Division is honored to be part of the initiative for this annual proclamation, which began in March 2011. The proclamation highlights the initiatives which develop, support, and promote public procurement practitioners through educational and research programs. Public purchasers perform a vital function toward the operation of state government. The citizens of West Virginia value the integrity and professionalism of state purchasers, to whom they entrust the spending of tax dollars.
To commemorate Purchasing Month, state agency procurement officers are invited to the Purchasing Division's main office in Building 15 of the Capitol Complex on Thursday, March 12 from 11:30 AM - 1:00 PM for cake and a reception. Additionally, the official proclamation will be on display at the Purchasing Division office throughout the month of March.
Updated List of Non-Competitive, Exempt
Commodities and Services (Section 9 of Purchasing Division Procedures
Agency-Designated Procurement Officers have received notice of the proposed list of non-competitive, exempt commodities and services, in accordance with the West Virginia Code §5A-3-10 and the West Virginia Code of State Rules §148-1-4. Please note the list linked below for public review, which will become effective on July 1, 2015.
West Virginia Purchasing Division Announces
2015 Agency Purchasing Conference Location and Dates
The West Virginia Purchasing Division is pleased to announce that our annual Agency Purchasing Conference will return to Canaan Valley Resort State Park for Fall 2015. This annual training event, which is only open to state agency employees, will be held October 13-16, 2015 at the newly-renovated state park lodge in Davis, WV. For more additional information, please check upcoming issues of The Buyers Network.
West Virginia Purchasing Bulletin Completes
Transition to wvOASIS
The West Virginia Purchasing Bulletin in its traditional format, published by the West Virginia Purchasing Division from December 1, 1989 to October 17, 2014, has now completely transitioned to the wvOASIS ERP system where the new West Virginia Purchasing Bulletin, now part of the Vendor Self-Service portal, will continue to be the method used by the State of West Virginia to advertise competitive-bidding opportunities.
This new West Virginia Purchasing Bulletin went live with Phase C of the wvOASIS project on July 8, 2014. In its new location within Vendor Self-Service, the West Virginia Purchasing Bulletin is still designed to encourage vendors to do business with the State of West Virginia. This expanded bulletin in Vendor Self-Service at wvOASIS.gov contains, in addition to centralized solicitations expected to exceed $25,000, now also contains bid opportunities at the agency-designated level expected to exceed $5,000. Vendors are highly encouraged to view the West Virginia Purchasing Bulletin in VSS for even more state government bidding opportunities.
Purchasing Division Introduces Mobile Device
The Purchasing Division is pleased to announce that its new mobile application is available for download on both the Google Play Store
and the Apple App Store. This app serves as a central, on-the-go hub for procurement information for both the vendor community and agency procurement employees, increasing the availability of information already on the division's websites, such as WVPurchasing.gov and WVSurplus.gov. By being available for both Apple iOS-based and Android OS-based devices, the Purchasing Division app can be utilized from a wide range of mobile devices, such as the Samsung Galaxy family of smartphones and tablets and Apple iPhones and iPads.
There are currently sections within the app that cover various aspects of state procurement, accessible through 13 buttons on the app, covering a range of topics. Users can view informational videos for vendors and agency employees as well as streaming videos spotlighting the latest events and programs from the Purchasing Division. In addition, the app allows users to easily view the Purchasing Division’s newsletters, emergency purchasing procedures, state travel guidelines, and resources related to the West Virginia State Agency for Surplus Property.
The Purchasing Division app was made in-house by the
division's Technical Services Unit. To download the free app, search
for “WV Purchasing Division” on either the Google Play Store or the Apple
Purchasing Division Launches Page Focusing on Upcoming Procurement-Procedure Changes
for Vendor Community
The West Virginia Purchasing Division has created a new section of its website, WVPurchasing.gov, intended to help inform vendors doing business with the State of West Virginia of upcoming changes to state procurement procedures following the implementation of the Vendor Self-Service module of the new wvOASIS ERP system. The wvOASIS Procurement page is aimed specifically at our active vendor community that might currently be using the West Virginia Purchasing Bulletin to learn of advertised solicitations, participating in the competitive bid process, or maintaining an active Vendor Registration file with the West Virginia Purchasing Division.
The wvOASIS Procurement page will be updated by the Purchasing Division. Please check repeatedly for information that will assist your company with the ongoing transition. For more information on the wvOASIS project, visit wvOASIS.gov.
The Buyers Network
For more news, check out the latest issue of The Buyers Network.
8th Annual Purchasing Division Open House Scheduled
The West Virginia Purchasing Division invites state agency procurement officials to our 8th Annual Open House, scheduled for Tuesday, May 5, 2015 from 10 AM to 2 PM at the division's main office in Building 15 of the Capitol Complex. Attendees may meet one-on-one with Purchasing Division staff and discuss agency-specific issues; attend one of the four 30-minute informational sessions offered; or simply enjoy refreshments and network with one another. Attendees may also enter for a chance to win a free registration to the 2015 Agency Purchasing Conference, scheduled for October 13-16 at Canaan Valley Resort State Park in Davis, WV.
To RSVP for the event, please contact Chad Williamson at Chad.B.Williamson@wv.gov or (304) 558-2315 no later than Thursday, April 29. More information will be shared in an upcoming issue of The Buyers Network.
Spring Mandatory Training Scheduled, Fall
Session Video Recording Posted Online
West Virginia Code §5A-3-60 requires the state’s high-level officials to “take two hours of training on purchasing procedures and purchasing cards annually.” To meet this requirement, the West Virginia Purchasing Division, in partnership with the West Virginia State Auditor’s Office, has scheduled a training session for Wednesday, April 22, 2015, from 9-11 AM. The training will be conducted in Capitol Complex Building 7 at the West Virginia State Training Center’s Capitol Room.
Individuals required to attend include “all executive department secretaries, commissioners, deputy commissioners, assistant commissioners, directors, deputy directors, assistant directors, department heads, deputy department heads and assistant department heads...” For those not able to attend this training in person, a video recording is available online and will meet the requirement as prescribed in West Virginia Code §5A-3-60.
Please click here to view the online training on the WV SAO's website. You may register for the upcoming spring training on the Purchasing Division's Mandatory Training on Purchasing Procedures page. Questions regarding the Mandatory Training on Purchasing Procedures may be directed to Samantha Knapp at (304) 558-7022 or Samantha.S.Knapp@wv.gov.
2015 In-House Training Program
The West Virginia Purchasing Division is pleased to share its 2015 In-House Training program schedule. The In-House Training Program offers agency purchasers the opportunity to attend training sessions spanning one to six hours in length which cover a variety of purchasing-related topics.
Workshops offered include, but are not limited to: An Introduction to West Virginia's State Purchasing Process, a day-long session teaching the basics of the state purchasing process to individuals with two years or less procurement experience; Best-Value Procurements; Implementing Special Purchases; Legal Responsibilities of Contracting; Purchasing for the Non-Purchasing Manager; Solicitation Process: From Pre-Planning to Award.
These sessions are free to all agency purchasers who are required to procure under West Virginia Code §5A-3 and are conducted at the West Virginia Capitol Complex in Charleston. Space is limited and registration is given on a first-come, first-served basis.
For additional information or to register for these trainings, you may contact Administrative Services Manager Samantha Knapp at (304) 558-7022 or view a copy of the 2015 In-House Training Program Registration Form and Workshop Summary.
There are no job opportunities at the Purchasing Division at this time. Please check back periodically for upcoming job opportunities. For a listing of other West Virginia state job opportunities, please visit the Division of Personnel website.
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