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  • News

    Purchasing Division Closed for Federal Holiday

    The West Virginia Purchasing Division will be closed on Monday, May 29, 2017, in observance of the Memorial Day federal holiday. The Purchasing Division offices will reopen Tuesday, May 30, 2017, at 8:15 AM.

    Fraud Alert

    Please be advised that the Purchasing Division is aware of a fraudulent scheme involving emails and documents purported to be authorized by a member of the Purchasing Division.

    As an example, fraudulent solicitations were received originating from an individual email address ending in @wv-gov.org. The Purchasing Division staff utilizes email addresses ending with the @wv.gov domain.

    If you have received a solicitation or purchase order from anyone with an email address ending in anything other than @wv.gov, you should be aware that it did not originate from the West Virginia Purchasing Division. All information provided on this matter is being forwarded to the appropriate authorities. Thank you for your cooperation.

    Comment Period for Rules, Guidelines, Policies and Recommendations

    West Virginia Code §29A-3-20 requires a comment period for all current rules, guidelines, policies and recommendations under the agency's jurisdiction. Please submit all comments regarding the Purchasing Division's rules, guidelines, and procedures to General Counsel James Meadows at james.d.meadows@wv.gov no later than June 30, 2017.

    For a list of all current legislative rules, please visit: http://www.state.wv.us/admin/purchase/rules.html

    For guidelines and procedures for agency procurement officers, please visit: http://www.state.wv.us/admin/purchase/Handbook/default.html

    For guidelines and procedures for vendors, please visit: http://www.state.wv.us/admin/purchase/vrc/VPG/default.html

    Vendor Registration Guide for State Agencies Posted to State Intranet

    For state procurement officers involved with the business of completing transactions on behalf of state agencies, a Vendor Registration Guide for State Agencies has been made available on the Purchasing Division’s intranet website. Located in the Vendor Registration section of the intranet website, this guide provides details regarding the Department of Administration’s requirements when processing an award document and, in addition, the document serves as a reference for procurement employees and defines the scope of the division’s vendor registration program.

    The Purchasing Division’s intranet is a private network for state employees and requires a state network connection to view. For any questions regarding the Vendor Registration program or the Purchasing Division’s intranet site, please contact Mark Totten at mark.l.totten@wv.gov.

    Transparency-Focused Section Added to Purchasing Division Website

    The Purchasing Division has recently added a section to its website, WVPurchasing.gov, focusing on transparency in the state government procurement process. The Transparency page contains data, reports, and publications related to procurements made under the Purchasing Division’s authority, as outlined in West Virginia Code, the West Virginia Code of State Rules, and the Purchasing Division Procedures Handbook.

    The information organized on the Transparency page reflects the Purchasing Division’s goal of providing transparency to the citizens of West Virginia, other state agencies, and the vendor community. Sections of the Transparency page include the Notice of Centralized Award Report, the “Request an RFQ” form, a link to the West Virginia Purchasing Bulletin at wvOASIS.gov, a link to view vendor responses to solicitations that have been opened by the Purchasing Division, the Purchasing Division’s annual reports, a link to the West Virginia State Budget Office, and West Virginia Purchasing Bulletin Archives, which allows visitors to reference solicitations that were out for bid from 2006-2014.

    The Buyers Network

    For more news, check out the latest issue of The Buyers Network.

  • Events

    West Virginia Surplus Property to hold Customer Appreciation Day

    The West Virginia State Agency for Surplus Property (WVSASP) will offer a Customer Appreciation Day on Thursday, June 8, from 8:30 AM - 6:00 PM. The extended hours are intended to give an opportunity for those who have not visited the agency a chance to stop by while allowing regular customers more time to find items they may need. The agency will offer its full inventory that day, ranging from office furniture and televisions to cars and trucks. Payment will be accepted in cash, personal checks, and Visa and MasterCard credit cards that day.

    In addition, refreshments will be served throughout the day. While the gates at WVSASP will not close until 6:00 PM, invoicing will end at 6:00 PM. All property sold “as is, where is” condition. Property must be removed from State premises by closing on the day of the Customer Appreciation Day. WVSASP reserves the right to withdraw any item from the sale during the day. For more details, call 304-766-2626 or 1-800-576-7587 or visit www.wvSurplus.gov

    2017 Agency Purchasing Conference

    The West Virginia Purchasing Division is pleased to announce the 2017 Agency Purchasing Conference is scheduled for August 22-25 at Canaan Valley Resort State Park in Davis, WV. This year’s registration fee has been set at $175 per person, which covers materials, group meals, administrative costs, and attendance to all workshop sessions.

    Payment will be accepted online at the time of registration. The preferred method of payment is the State Purchasing Card. The State Travel Card is also accepted. For additional payment methods, contact Debbie Watkins at debbie.a.watkins@wv.gov or 304.558.3568.

    Participants must make their own lodging arrangements. When making reservations, participants should indicate that they are attending the 2017 Agency Purchasing Conference to receive the contracted room rate.

    To view a copy of the conference grid, reservation information and other conference-related material, visit www.state.wv.us/admin/purchase/Conference/Agency/2017/default.html

    In-House Training Program Continues to Offer Benefits to State-Agency Purchasers

    As part of its 2017 In-House Training Program, the Purchasing Division continues to offer monthly training sessions which cover a variety of purchasing-related topics. These sessions are free to all agency purchasers who are required to procure under West Virginia Code § 5A-3 and are conducted at the West Virginia Capitol Complex in Charleston. Space is limited and registration is given on a first-come, first-served basis. For additional information or to register for these trainings, please visit our In-House Training page.

  • Job Postings

    There are no job opportunities at the Purchasing Division at this time.  Please check back periodically for upcoming job opportunities. For a listing of other West Virginia state job opportunities, please visit the Division of Personnel website.



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