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  • News

    Fraud Alert

    Please be advised that the Purchasing Division is aware of a fraudulent scheme involving emails and documents purported to be authorized by a member of the Purchasing Division.

    As an example, fraudulent solicitations were received originating from an individual email address with the correct wv.gov email address; however, the sender is listed as "West Virginia Purchasing Division," rather than the employee’s last and first name, as is standard for individual wv.gov email accounts. In addition, the fraudulent email’s subject line contains the incorrect agency name, "West Virginia Contract Division."

    If you have received a solicitation or purchase order from a wv.gov email address with any of these criteria, you should be aware that it did not originate from the West Virginia Purchasing Division. All information provided on this matter is being forwarded to the appropriate authorities. Thank you for your cooperation.

    Comment Period for Rules, Guidelines, Policies and Recommendations

    West Virginia Code §29A-3-20 requires a comment period for all current rules, guidelines, policies and recommendations under the agency's jurisdiction. Please submit all comments regarding the Purchasing Division's rules, guidelines, and procedures to General Counsel James Meadows at james.d.meadows@wv.gov no later than June 30, 2017.

    For a list of all current legislative rules, please visit: http://www.state.wv.us/admin/purchase/rules.html

    For guidelines and procedures for agency procurement officers, please visit: http://www.state.wv.us/admin/purchase/Handbook/default.html

    For guidelines and procedures for vendors, please visit: http://www.state.wv.us/admin/purchase/vrc/VPG/default.html

    For the State Travel Policy, please visit: http://www.state.wv.us/admin/purchase/travel/policy.html

    Vendor Registration Guide for State Agencies Posted to State Intranet

    For state procurement officers involved with the business of completing transactions on behalf of state agencies, a Vendor Registration Guide for State Agencies has been made available on the Purchasing Division’s intranet website. Located in the Vendor Registration section of the intranet website, this guide provides details regarding the Department of Administration’s requirements when processing an award document and, in addition, the document serves as a reference for procurement employees and defines the scope of the division’s vendor registration program.

    The Purchasing Division’s intranet is a private network for state employees and requires a state network connection to view. For any questions regarding the Vendor Registration program or the Purchasing Division’s intranet site, please contact Mark Totten at mark.l.totten@wv.gov.

    Transparency-Focused Section Added to Purchasing Division Website

    The Purchasing Division has recently added a section to its website, WVPurchasing.gov, focusing on transparency in the state government procurement process. The Transparency page contains data, reports, and publications related to procurements made under the Purchasing Division’s authority, as outlined in West Virginia Code, the West Virginia Code of State Rules, and the Purchasing Division Procedures Handbook.

    The information organized on the Transparency page reflects the Purchasing Division’s goal of providing transparency to the citizens of West Virginia, other state agencies, and the vendor community. Sections of the Transparency page include the Notice of Centralized Award Report, the “Request an RFQ” form, a link to the West Virginia Purchasing Bulletin at wvOASIS.gov, a link to view vendor responses to solicitations that have been opened by the Purchasing Division, the Purchasing Division’s annual reports, a link to the West Virginia State Budget Office, and West Virginia Purchasing Bulletin Archives, which allows visitors to reference solicitations that were out for bid from 2006-2014.

    The Buyers Network

    For more news, check out the latest issue of The Buyers Network.

    Section 9 Non-Competitive / Exempt List of Commodities and Services

    In accordance with the West Virginia Code of State Rules 148CSR1-4, the Purchasing Director may establish a list of commodities and services that are not possible to submit for competitive bid. The Director shall approve the list before the beginning of each fiscal year and shall make the list available for public review.

    This posting on the Purchasing Division’s website of the additions to this list in Section 9 of the Purchasing Division Procedures Handbook is in accordance with this Rule. Please see the proposed exemptions below:

    23. Vaccines (DHHR)

    This exemption includes vaccines purchased through contracts issued by the Centers for Disease Control (CDC).

    24. Transcripts from Court Reporters Employed by Court, Judge or Opposing Counsel

    This exemption includes transcripts procured from court reporters who are employed by the court, judge or opposing counsel.

  • Events

    2017 Agency Purchasing Conference

    The West Virginia Purchasing Division is pleased to announce the 2017 Agency Purchasing Conference is scheduled for August 22-25 at Canaan Valley Resort State Park in Davis, WV. This year’s registration fee has been set at $175 per person, which covers materials, group meals, administrative costs, and attendance to all workshop sessions.

    Payment will be accepted online at the time of registration. The preferred method of payment is the State Purchasing Card. The State Travel Card is also accepted. For additional payment methods, contact Debbie Watkins at debbie.a.watkins@wv.gov or 304.558.3568.

    Participants must make their own lodging arrangements. When making reservations, participants should indicate that they are attending the 2017 Agency Purchasing Conference to receive the contracted room rate.

    To view a copy of the conference grid, reservation information and other conference-related material, visit www.state.wv.us/admin/purchase/Conference/Agency/2017/default.html

    In-House Training Program Continues to Offer Benefits to State-Agency Purchasers

    As part of its 2017 In-House Training Program, the Purchasing Division continues to offer monthly training sessions which cover a variety of purchasing-related topics. These sessions are free to all agency purchasers who are required to procure under West Virginia Code § 5A-3 and are conducted at the West Virginia Capitol Complex in Charleston. Space is limited and registration is given on a first-come, first-served basis. For additional information or to register for these trainings, please visit our In-House Training page.

  • Job Postings

    There are no job opportunities at the Purchasing Division at this time.  Please check back periodically for upcoming job opportunities. For a listing of other West Virginia state job opportunities, please visit the Division of Personnel website.

 

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