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Agencies Reminded to Submit SWAM Annual
The West Virginia Purchasing Division would like to remind state agencies that West Virginia Code §5A-3-59(b) requires them to submit an annual progress report on small, women-, and minority-owned (SWAM) business procurements at the end of each fiscal year.
The SWAM report may be downloaded through the Business Intelligence component of wvOASIS using the report ID WV-FIN-PROC-039. This report will satisfy the requirements by the Purchasing Division. However, the agency procurement officer must date and sign to certify on the cover page that the report is complete and accurate prior to submitting it to the Purchasing Division. Should the agency have no purchases for that fiscal year with any SWAM vendors, the cover page needs to be submitted noting that no purchases were made during the fiscal year with SWAM vendors, date and sign as indicated above.
Agencies may submit the SWAM report to Diane Holley-Brown at Diane.M.Holley@wv.gov or email@example.com. Additional questions regarding this report may be directed to Ms. Brown at 304.558.0661.
Purchasing Division Adds Agency Purchasing
Conference Resources to Mobile Device
As the 2015 Agency Purchasing Conference approaches, the Purchasing Division has added a new feature to its mobile device app that is intended to serve as a reference for conference attendees this October at Canaan Valley Resort State Park, as well as to provide quick information to attendees as we approach conference week. This 14th button on the Purchasing app includes at-a-touch reference to the most up-to-date class grid, each workshop's synopsis, and a map of the conference facility where this annual training will take place.
In order to receive the latest conference material, please make sure you have downloaded the most recent update for the Purchasing Division app by checking the top-right download icon anywhere within the app. By being available for both Apple iOS-based and Android OS-based devices, the Purchasing Division app can be utilized from a wide range of mobile devices, such as the Samsung Galaxy family of smartphones and tablets and Apple iPhones and iPads.
The Purchasing Division app was made in-house by the division's Technical Services Unit. To download the free app, search for “WV Purchasing Division” on either the Google Play Store or the Apple App Store.
West Virginia Purchasing Bulletin Completes
Transition to wvOASIS
The West Virginia Purchasing Bulletin in its traditional format, published by the West Virginia Purchasing Division from December 1, 1989 to October 17, 2014, has now completely transitioned to the wvOASIS ERP system where the new West Virginia Purchasing Bulletin, now part of the Vendor Self-Service portal, will continue to be the method used by the State of West Virginia to advertise competitive-bidding opportunities.
This new West Virginia Purchasing Bulletin went live with Phase C of the wvOASIS project on July 8, 2014. In its new location within Vendor Self-Service, the West Virginia Purchasing Bulletin is still designed to encourage vendors to do business with the State of West Virginia. This expanded bulletin in Vendor Self-Service at wvOASIS.gov contains, in addition to centralized solicitations expected to exceed $25,000, now also contains bid opportunities at the agency-designated level expected to exceed $5,000. Vendors are highly encouraged to view the West Virginia Purchasing Bulletin in VSS for even more state government bidding opportunities.
Purchasing Division Launches Page Focusing on Upcoming Procurement-Procedure Changes
for Vendor Community
The West Virginia Purchasing Division has created a new section of its website, WVPurchasing.gov, intended to help inform vendors doing business with the State of West Virginia of upcoming changes to state procurement procedures following the implementation of the Vendor Self-Service module of the new wvOASIS ERP system. The wvOASIS Procurement page is aimed specifically at our active vendor community that might currently be using the West Virginia Purchasing Bulletin to learn of advertised solicitations, participating in the competitive bid process, or maintaining an active Vendor Registration file with the West Virginia Purchasing Division.
The wvOASIS Procurement page will be updated by the Purchasing Division. Please check repeatedly for information that will assist your company with the ongoing transition. For more information on the wvOASIS project, visit wvOASIS.gov.
The Buyers Network
For more news, check out the latest issue of The Buyers Network.
Spring Mandatory Training Completed, Fall
2015 Session Scheduled
On April 22, 2015, the West Virginia Purchasing Division and State Auditor’s Office cooperatively presented the State Officials’ Purchasing Procedures and Purchasing Card Training in the West Virginia State Training Center (Capitol Complex Building 7). Twenty-five officials attended this training.
West Virginia Code §5A-3-60 requires the state’s high-level officials to “take two hours of training on purchasing procedures and purchasing cards annually.” Individuals required to attend include “all executive department secretaries, commissioners, deputy commissioners, assistant commissioners, directors, deputy directors, assistant directors, department heads, deputy department heads and assistant department heads...” For those not able to attend this training in person, a video recording is available online and will meet the requirement as prescribed in West Virginia Code §5A-3-60.
The fall training has been set for Monday, November 16, 2015, from 9 AM to 11 AM in the West Virginia State Training Center's Capitol Room. Additional information regarding this training session or the online recording may be found on the WV SAO's website dedicated to this training.
2015 Agency Purchasing Conference
The West Virginia Purchasing Division is pleased to announce the 2015 Agency Purchasing Conference is scheduled for October 13-16 at Canaan Valley Resort State Park in Davis, WV. This year’s registration fee has been set at $75 per person, which covers materials, group meals, administrative costs, and attendance to all workshop sessions.
Payment will be accepted online at the time of registration. The preferred method of payment is the State Purchasing Card. The State Travel Card is also accepted. For additional payment methods, contact Debbie Watkins at Debbie.A.Watkins@wv.gov or 304.558.3568.
Participants must make their own lodging arrangements. When making reservations, participants should indicate that they are attending the 2015 Agency Purchasing Conference to receive the contracted room rate.
To view a copy of the conference grid, reservation information and other conference-related material, visit www.state.wv.us/admin/purchase/Conference/Agency/2015.
In-House Training Program Continues to Offer Benefits to State-Agency
As part of its 2015 In-House Training Program, the Purchasing Division continues to offer monthly training sessions which cover a variety of purchasing-related topics.
Workshops offered include, but are not limited to: An Introduction to West Virginia's State Purchasing Process, a day-long session teaching the basics of the state purchasing process to individuals with two years or less procurement experience; Best-Value Procurements; Implementing Special Purchases; Legal Responsibilities of Contracting; Purchasing for the Non-Purchasing Manager; Solicitation Process: From Pre-Planning to Award.
These sessions are free to all agency purchasers who are required to procure under West Virginia Code §5A-3 and are conducted at the West Virginia Capitol Complex in Charleston. Space is limited and registration is given on a first-come, first-served basis.
For additional information or to register for these trainings, you may contact Administrative Services Manager Samantha Knapp at (304) 558-7022 or view a copy of the 2015 In-House Training Program Registration Form and Workshop Summary.
There are no job opportunities at the Purchasing Division at this time. Please check back periodically for upcoming job opportunities. For a listing of other West Virginia state job opportunities, please visit the Division of Personnel website.
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