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Purchasing Division and Surplus Property Closed for National Holiday
The offices of the West Virginia Purchasing Division and the West Virginia State Agency for Surplus Property will be closed Thursday and Friday, November 27, 2014 and November 28, 2014, in observance of the Thanksgiving Day holiday. Offices will re-open Monday, Decemember 1 at 8:15 AM.

News

West Virginia Purchasing Bulletin Completes Transition to wvOASIS
The West Virginia Purchasing Bulletin in its traditional format, published by the West Virginia Purchasing Division from December 1, 1989 to October 17, 2014, has now completely transitioned to the wvOASIS ERP system where the new West Virginia Purchasing Bulletin, now part of the Vendor Self-Service portal, will continue to be the method used by the State of West Virginia to advertise competitive-bidding opportunities.

This new West Virginia Purchasing Bulletin went live with Phase C of the wvOASIS project on July 8, 2014.  In its new location within Vendor Self-Service, the West Virginia Purchasing Bulletin is still designed to encourage vendors to do business with the State of West Virginia.  This expanded bulletin in Vendor Self-Service at wvOASIS.gov contains, in addition to centralized solicitations expected to exceed $25,000, now also contains bid opportunities at the agency-designated level expected to exceed $5,000.  Vendors are highly encouraged to view the West Virginia Purchasing Bulletin in VSS for even more state government bidding opportunities.

 

Purchasing Division Introduces Mobile Device App
The Purchasing Division is pleased to announce that its new mobile application is available for download on both the Google Play Store
and the Apple App Store.  This app serves as a central, on-the-go hub for procurement information for both the vendor community and agency procurement employees, increasing the availability of information already on the division's websites, such as WVPurchasing.gov and WVSurplus.gov.  By being available for both Apple iOS-based and Android OS-based devices, the Purchasing Division app can be utilized from a wide range of mobile devices, such as the Samsung Galaxy family of smartphones and tablets and Apple iPhones and iPads.

There are currently sections within the app that cover various aspects of state procurement, accessible through 13 buttons on the app, covering a range of topics.  Users can view informational videos for vendors and agency employees as well as streaming videos spotlighting the latest events and programs from the Purchasing Division.  In addition, the app allows users to easily view the Purchasing Division’s newsletters, emergency purchasing procedures, state travel guidelines, and resources related to the West Virginia State Agency for Surplus Property.

The Purchasing Division app was made in-house by the division's Technical Services Unit.  To download the free app, search for “WV Purchasing Division” on either the Google Play Store or the Apple App Store.
 

 

Proposed List of Non-Competitive, Exempt Commodities and Services (Section 9 of Purchasing Division Procedures Handbook)
Agency-Designated Procurement Officers have received notice of the proposed list of non-competitive, exempt commodities and services, in accordance with the West Virginia Code §5A-3-10 and the West Virginia Code of State Rules §148-1-4.  Please note the list linked below for public review, which will become effective on July 1, 2015.

Please click here to review the proposed Purchasing Division Procedures Handbook Section 9

 

Purchasing Division Launches Page Focusing on Upcoming Procurement-Procedure Changes for Vendor Community
The West Virginia Purchasing Division has created a new section of its website, WVPurchasing.gov, intended to help inform vendors doing business with the State of West Virginia of upcoming changes to state procurement procedures following the implementation of the Vendor Self-Service module of the new wvOASIS ERP system.  The wvOASIS Procurement page is aimed specifically at our active vendor community that might currently be using the West Virginia Purchasing Bulletin to learn of advertised solicitations, participating in the competitive bid process, or maintaining an active Vendor Registration file with the West Virginia Purchasing Division.

The wvOASIS Procurement page will be updated by the Purchasing Division.  Please check repeatedly for information that will assist your company with the ongoing transition.  For more information on the wvOASIS project, visit wvOASIS.gov.

 

New Surplus Property Operations Manual Posted Online
The Purchasing Division has posted its newest publication, the Surplus Property Operations Manual, which combines the former West Virginia State Agency for Surplus Property Reference Manual and the Inventory Management and WVFIMS Fixed Assets Training Manual.  This updated manual has been created to provide state agency personnel with updated information on the Surplus Property processes, as well as asset management guidelines and fixed asset training procedures.  It may be reviewed by following the direct menu link at WVSurplus.gov.

 

Multiple Award Determination (Form WV-70) Created and Available to State Agencies
West Virginia Code requires the Purchasing Division to determine in writing that an award to multiple vendors is in the best interest of the state by considering various factors.  To ensure consistency in this determination among all agencies, the Purchasing Division has created the Multiple Award Determination Form (WV-70) for agencies to use when requesting that a contract be awarded to more than one vendor.  Agencies submitting requisitions to the Purchasing Division which include a request to award the contract to more than one vendor must also include this new form.  The Purchasing Division Director may approve or deny the request before the requisition can proceed.  The form is available to state agency employees on the Purchasing Division intranet site under "Purchasing Forms."

 

The Buyers Network
For more news, check out the latest issue of The Buyers Network.



Events

2014 In-House Training Program Schedule Released
The West Virginia Purchasing Division is pleased to share its 2014 In-House Training program schedule. The In-House Training Program offers agency purchasers the opportunity to attend training sessions spanning one to six hours in length which cover a variety of purchasing-related topics.

Workshops offered include, but are not limited to:  An Introduction to West Virginia's State Purchasing Process, a day-long session teaching the basics of the state purchasing process to individuals with two years or less procurement experience; Best-Value Procurements; Implementing Special Purchases; Legal Responsibilities of Contracting; Purchasing for the Non-Purchasing Manager; Solicitation Process:  From Pre-Planning to Award.

These sessions are free to all agency purchasers who are required to procure under West Virginia Code §5A-3 and are conducted at the West Virginia Capitol Complex in Charleston.  Space is limited and registration is given on a first-come, first-served basis.

For additional information or to register for these trainings, you may contact Staff Development Specialist Samantha Knapp at (304) 558-7022 or view a copy of the 2014 In-House Training Program Registration Form and Workshop Summary.


 

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