WEST VIRGINIA PURCHASING DIVISION POLICIES AND PROCEDURES HANDBOOK |
STATE OF WEST VIRGINIA
Department of Administration
Purchasing Division
2019 Washington Street, East
P.O. Box 50130
Charleston, WV 25305-0130
Telephone: (304) 558-2306
(800) 243-7298
FAX: (304) 558-4115
www.state.wv.us/admin/purchase
DISCLAIMER:
Due to purchasing reform and respective changes in the West Virginia Code and procedures, which went into effective June 8, 2006, the Purchasing Division Policies and Procedures Handbook currently online does not include updated information and needs to be revised. Our staff is currently in the process of producing a temporary handbook for use until a final version is completed. For additional information regarding changes implemented through purchasing reform, please refer to the correspondence issued to all agency purchasers. Should you have additional questions, please feel free to contact the Purchasing Division with questions at 304-558-2306.
The West Virginia Purchasing
Division Policies and Procedures Handbook
Effective December 1, 2000
TABLE OF CONTENTS
Introduction | |
General Introduction | |
Section 2 | Definitions, Abbreviations and Acronyms |
Section 3 | Purchasing Levels of Authority |
Section 4 | Acquisition Planning |
Section 5 | Vendor Responsibilities |
Section 6 | Agency Delegated Acquisition Procedures |
Section 7 | Formal Acquisition Procedures |
Section 8 | Special Acquisitions |
Section 9 | Sole Source Acquisitions |
Section 10 | Quality Assurance |
APPENDICES | |
Appendix A | Purchasing Division Directory |
Appendix B | Purchasing Forms |
Appendix C | Buyer Assignments and Statewide Contracts |
Appendix D | Legislative Rules and Regulations |
Appendix E | Statewide Contract Listing |
Appendix F | NIGP Code of Ethics |
Appendix G | Inventory Management and Surplus Property Disposition |
Appendix H | West Virginia Surplus Property Program Reference Manual |
Appendix I | Pre-Bid Conference Sign-in Sheet |
Appendix J | Request for Proposal Standard Format |
Appendix K | Standard Change Order Language |
Appendix L | BEP Default Unemployment (Sample Letter) |
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