West Virginia Purchasing Division

 

WEST VIRGINIA PURCHASING DIVISION

POLICIES AND PROCEDURES HANDBOOK


 STATE OF WEST VIRGINIA

Department of Administration
Purchasing Division
2019 Washington Street, East
P.O. Box 50130
Charleston, WV 25305-0130

Telephone: (304) 558-2306
(800) 243-7298

FAX: (304) 558-4115

www.state.wv.us/admin/purchase


DISCLAIMER:

Due to purchasing reform and respective changes in the West Virginia Code and procedures, which went into effective June 8, 2006, the Purchasing Division Policies and Procedures Handbook currently online does not include updated information and needs to be revised. Our staff is currently in the process of producing a temporary handbook for use until a final version is completed. For additional information regarding changes implemented through purchasing reform, please refer to the correspondence issued to all agency purchasers. Should you have additional questions, please feel free to contact the Purchasing Division with questions at 304-558-2306.

 


The West Virginia Purchasing Division Policies and Procedures Handbook
Effective December 1, 2000

TABLE OF CONTENTS

Introduction

Section 1

General Introduction
Section 2 Definitions, Abbreviations and Acronyms
Section 3 Purchasing Levels of Authority
Section 4 Acquisition Planning
Section 5 Vendor Responsibilities
Section 6 Agency Delegated Acquisition Procedures
Section 7 Formal Acquisition Procedures
Section 8 Special Acquisitions
Section 9 Sole Source Acquisitions
Section 10 Quality Assurance
APPENDICES
Appendix A Purchasing Division Directory
Appendix B Purchasing Forms
Appendix C Buyer Assignments and Statewide Contracts
Appendix D Legislative Rules and Regulations
Appendix E Statewide Contract Listing
Appendix F NIGP Code of Ethics
Appendix G Inventory Management and Surplus Property Disposition
Appendix H West Virginia Surplus Property Program Reference Manual
Appendix I Pre-Bid Conference Sign-in Sheet
Appendix J Request for Proposal Standard Format
Appendix K Standard Change Order Language
Appendix L BEP Default Unemployment (Sample Letter)

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