Vendor Procurement Guide

Welcome to the West Virginia Purchasing Division’s Vendor Procurement Guide! This guidance tool has been prepared to educate vendors on the purchasing process within the State of West Virginia. The Purchasing Division takes great pride in offering this resource to businesses wishing to sell their commodities and services to our state government.

Our staff is committed to ensuring that vendors are well-informed of our procedures as outlined in the West Virginia Code, Code of State Rules and the Purchasing Division Procedures Handbook. This Guide is one step toward this endeavor.

Thank you for taking the time to review this Vendor Procurement Guide. Our goal is to educate our business partners of our procedures in order to make the state procurement process more efficient and cost-effective to our taxpayers.

Table of Contents

SECTION 1: General Information

SECTION 2: Definitions

SECTION 3: Purchasing Levels of Authority

SECTION 4: Vendor Registration and Responsibilities

SECTION 5: Bid Opportunities

SECTION 6: Purchasing Process

SECTION 7: Vendor Resolutions, Disputes and Protests

APPENDICES:

Appendix A: Purchasing Division Directory
Appendix B: Purchasing Forms
Appendix C: Agency/Buyer Assignments
Appendix D: Agency Procurement Officers Listing
Appendix E: Purchasing Exemptions
Appendix F: Existing Mandatory Contracts
Appendix G: Vendor Code of Conduct
Appendix H: Frequently Asked Questions

Revised: October 12, 2012

Click here to download the entire Vendor Procurement guide as a PDF.