Vehicle Reporting:  The below procedure guides will assist state agency employees through the wvOASIS-based steps for this process:

Add a Fixed Asset (FA) from a Shell Record for a Vehicle

Add a Fixed Asset (FA) Standalone Record for a Vehicle (no Shell Record)

Add a Fixed Asset (FD) Disposal (Retirement)

All Spending Units must annually affirm the accuracy of their vehicle Fixed Assets with the West Virginia State Agency for Surplus Property on or before July 15.

For a link to the Vehicle Inventory Certification Cover Sheet, please see below:

Vehicle Inventory Asset Management Certification Cover Sheet 

Each Agency Fleet Coordinator shall input each state-owned vehicle he or she manages into wvOASIS Fixed Assets, except for those vehicles that are financed by the Fleet Management Division (FMD).  FMD will enter those vehicles into the wvOASIS Fixed Assets system.  FMD requests that vehicle information be entered in Fixed Asset fields as follows:

MANUFACTURER = Full Manufacturer Name

MODEL = Enter full name of vehicle model (example:  GRAND CHEROKEE)

DRAWING = Enter year of the vehicle (example:  2018)

SERIAL NUMBER = Enter VIN of the vehicle (NOTE:  VINs are usually 17 digits, no letters I or O).

SPECIFICATION = Enter exterior vehicle color (example:  Blue, Silver)

Vehicle Delivery Requirements

Used Vehicle Delivery Requirements