West Virginia Purchasing Division

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West Virginia Vendor Procurement Guide

Welcome to the West Virginia Purchasing Division's Vendor Procurement Guide, titled Doing Business With the State of West Virginia! This guidance tool has been prepared to educate vendors on the purchasing process within the State of West Virginia. The Purchasing Division takes great pride in offering this resource to businesses wishing to sell their commodities and services to our state government.

Our staff is committed to ensuring that vendors are well-informed of our procedures as outlined in the West Virginia Code, Code of State Rules, and the Purchasing Division Procedures Handbook. This Guide is one step toward this endeavor.

Thank you for taking the time to review Doing Business With the State of West Virginia: A Vendor Procurement Guide. Our goal is to educate our business partners of our procedures in order to make the state procurement process more efficient and cost-effective to our taxpayers.

The Vendor Procurement Guide has been updated, effective April 10, 2023. You may view this publication's Table of Contents and open a full PDF of the Guide by clicking here or by clicking the cover graphic below.

In order to further assist vendors interested in the competitive-bid process, we have also made available a short Vendor Registration Guide, which is available in a tri-fold brochure, downloadable by clicking its cover on the right.

Table of Contents

Introduction

Section 1: What Does the State Buy?

Section 2: How Can Vendors Market Products and Services to the State?

Section 3: How Does the State Buy?

Section 4: How Can Vendors Register with the Purchasing Division?

Section 5: How Does the Bid Process Work?

Section 6: How is an Award Made?

Section 7: How are Products Inspected and Processed for Payment?

Section 8: What Remedies are Available to Vendors and to the State?

Section 9: Frequently-Asked Questions

Appendices

Appendix A: Vendor Resources

Appendix B: West Virginia Purchasing Division Staff

Appendix C: Purchasing Forms

Appendix D: Vendor Code of Conduct

Appendix E: Agency Procurement Officers Listing

Appendix F: Statewide Contracts

Appendix G: Definitions, Abbreviations, and Acronyms

West Virginia Vendor Procurement Guide Archives

Previous versions of the West Virginia Vendor Procurement Guide are available below. These documents are being made available for archival purposes only.

Vendor Procurement Guide Issue	Effective Revised Date
Vendor Procurement Guide	November 10, 2015
Vendor Procurement Guide	April 8, 2015
Vendor Procurement Guide	September 1, 2014
Vendor Procurement Guide	October 12, 2012
Vendor Procurement Guide	August 27, 2012
Vendor Procurement Guide	March 15, 2012
Vendor Procurement Guide	December 15, 2011
Vendor Procurement Guide	August 1, 2011

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