WEST VIRGINIA PURCHASING DIVISION POLICIES AND PROCEDURES HANDBOOK

Department of Administration
Purchasing Division
2019 Washington Street, East
P.O. Box 50130
Charleston, WV 25305-0130

Introduction
Section 1	General Introduction
Section 2	Definitions, Abbreviations and Acronyms
Section 3	Purchasing Levels of Authority
Section 4	Acquisition Planning
Section 5	Vendor Responsibilities
Section 6	Agency Delegated Acquisition Procedures
Section 7	Formal Acquisition Procedures
Section 8	Special Acquisitions
Section 9	Sole Source Acquisitions
Section 10	Quality Assurance
APPENDICES
Appendix A	Purchasing Division Directory
Appendix B	Purchasing Forms
Appendix C	Agency / Buyer Assignments
Appendix D	Legislative Rules and Regulations
Appendix E	Statewide Contract Listing
Appendix F	NIGP Code of Ethics
Appendix G	Inventory Management and Surplus Property Disposition
Appendix H	West Virginia Surplus Property Program Reference Manual
Appendix I	Pre-Bid Conference Sign-in Sheet
Appendix J	Request for Proposal Standard Format
Appendix K	Standard Change Order Language
Appendix L	BEP Default Unemployment (Sample Letter)
Appendix M	Ten Steps of the Purchasing Process
Appendix N	Sole Source Determination
Appendix O	Agency Process Checklists