West Virginia Purchasing Division

 

WEST VIRGINIA PURCHASING DIVISION

POLICIES AND PROCEDURES HANDBOOK


 STATE OF WEST VIRGINIA

Department of Administration
Purchasing Division
2019 Washington Street, East
P.O. Box 50130
Charleston, WV 25305-0130

Telephone: (304) 558-2306
(In-State Only) (800) - 243-7298

FAX: (304) 558-4115

www.state.wv.us/admin/purchase


ISSUANCE DATE: July 1, 2007


The West Virginia Purchasing Division Procedures Handbook
July 1, 2007

TABLE OF CONTENTS

Introduction

Section 1

General Introduction
Section 2 Definitions, Abbreviations and Acronyms
Section 3 Purchasing Levels of Authority
Section 4 Acquisition Planning
Section 5 Vendor Responsibilities
Section 6 Agency Delegated Acquisition Procedures
Section 7 Formal Acquisition Procedures
Section 8 Special Acquisitions
Section 9 Sole Source Acquisitions
Section 10 Quality Assurance
APPENDICES
Appendix A Purchasing Division Directory
Appendix B Purchasing Forms
Appendix C Agency / Buyer Assignments
Appendix D Legislative Rules and Regulations
Appendix E Statewide Contract Listing
Appendix F NIGP Code of Ethics
Appendix G Inventory Management and Surplus Property Disposition
Appendix H West Virginia Surplus Property Program Reference Manual
Appendix I Pre-Bid Conference Sign-in Sheet
Appendix J Request for Proposal Standard Format
Appendix K Standard Change Order Language
Appendix L BEP Default Unemployment (Sample Letter)
Appendix M Ten Steps of the Purchasing Process
Appendix N Sole Source Determination
Appendix O Agency Process Checklists

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