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Inspection Checklist

Items that the Purchasing Inspectors will be looking for in the procurement file:

  • Proper Bid Documentation (Section 5 – Agency Delegated Acquisition Procedures)

  • Sole-Source Documentation (if applicable)

  • Verification of Vendor Registration & Fee-Exemption Code Useage

  • Verification of Unemployment & Worker’s Compensation, Vendor Status with Secretary of State's Office, Debarred Vendor List

  • Purchasing Affidavit

  • Purchase Order Issued (if applicable)

  • Use of Statewide or Mandatory Piggyback contracts

  • Use of Internal Resources (if applicable)

  • Certification of Non-Conflict of Interest (if applicable)

  • Asset Tags (if applicable)

  • Stringing

For additional information, see Attachment B – Suggested Purchasing File Documents - Agency-Delegated Purchases


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