WEST VIRGINIA PURCHASING DIVISION

PROCEDURES HANDBOOK


 STATE OF WEST VIRGINIA

Department of Administration
Purchasing Division
2019 Washington Street, East
Charleston, WV 25305-0130

Telephone: (304) 558-2306
(In-State Only) (800) - 243-7298

FAX: (304) 558-4115

WVPurchasing.gov


ISSUANCE DATE: July 1, 2015


The West Virginia Purchasing Division Procedures Handbook

TABLE OF CONTENTS

Introduction

Section 1

General Introduction
Section 2 Definitions, Abbreviations and Acronyms
Section 3 Acquisition Planning
Section 4 Vendor Registration Requirements
Section 5 Agency Delegated Acquisition Procedures
Section 6 Formal Acquisition Procedures
Section 7 Special Acquisitions
Section 8 Quality Assurance
Section 9 Exempt Purchases
APPENDICES
Appendix A Purchasing Division Directory
Appendix B Purchasing Forms
Appendix C Agency / Buyer Assignments
Appendix D West Virginia Code of State Rules
Appendix E Statewide Contract Listing
Appendix F NIGP Code of Ethics
Appendix G Surplus Property Operations Manual
Appendix H [RESERVED]
Appendix I Pre-Bid Conference Sign-in Sheet
Appendix J Request for Proposal Standard Format
Appendix K [RESERVED]
Appendix L Unemployment / Workers Compensation Default
(Sample Letter)
Appendix M The Purchasing Decision Path
Appendix N Sole Source Determination
Appendix O Agency Process Checklists
Appendix P Expression of Interest Standard Form
Appendix Q Attorney General's Office Instructions for Use of the Agreement Addendum (WV-96)
Appendix R Vendor Code of Conduct
Appendix S Vendor Preference Scenarios

 

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