WV.gov | Administration | Purchasing |
Vendor Registration | Vendor
Registration FAQ |
A ++ | A | A-- |
Translate
(Must switch browser to Chrome or Firefox)
|
Vendor Registration Frequently-Asked Questions
|
||||||||||||||||||||||||||||||
|
Small, Women-, and Minority-Owned Businesses Frequently-Asked Questions
Question | Answer |
How often do I need to update my SWAM certification? | SWAM certification must be updated every two years. It is the responsibility of the SWAM vendor to update prior to the expiration to ensure no interruption in the SWAM status. |
How will I know when my SWAM certification has been reviewed and my status? | Once the Vendor Registration & Disclosure Statement and Small, Women, & Minority-Owned Business Certification has been received and reviewed, those vendors designating a SWAM status will receive a letter from the West Virginia Purchasing Division. This letter will notify the vendor if the SWAM certification has been approved or denied. If approved, the effective date and the type of designation will be included in the letter. SWAM vendors may also check the West Virginia Purchasing Division’s website at http://www.state.wv.us/admin/purchase/VendorReg.html, which will list all approved SWAM vendors. |
Is there a vendor preference for SWAM certified vendors? | In accordance with West Virginia Code §5A-3-37(a)(7), a non-resident vendor certified as a small, women or minority-owned business by the West Virginia Purchasing Division may be eligible for a preference equal to highest preference awarded to a resident vendor when bidding on the same solicitation. |
Can my application for SWAM certification be denied? |
In accordance with the Code of State Rules, the Purchasing Director may deny certification for any of the following reasons: The Purchasing Division determines that the applicant fails to meet the standards for certifications; The applicant fails to furnish the Purchasing Division with requested information within the allotted time; The applicant knowingly provides false or misleading information to the Purchasing Division; The applicant has been debarred from participating in any government procurement process; or The applicant has been suspended from participating in any government procurement process. |
Will I be notified when my SWAM certification is ready to expire? | The vendor is responsible for knowing when its SWAM certification expires and taking the appropriate steps to renew its certification. Your company's SWAM certification status can be viewed online in Vendor Self-Service. |
Will state agencies know my business is SWAM certified? | Effective 7/1/2012, the West Virginia Purchasing Division will post a list of all certified small, women and minority-owned businesses at http://www.state.wv.us/admin/purchase/VendorReg.html. State agencies will utilize this site to determine certified SWAM vendors and their effective date of certification. |
Does the Vendor Registration & Disclosure Statement and Small, Women, & Minority-Owned Business Certification that I completed prior to July 1, 2012, when the official SWAM certification began, allow my business to qualify for SWAM certification now? | No. To ensure that the vendor is properly certified with the West Virginia Purchasing Division as a small, women- and minority-owned business, the vendor must complete the revised (as of 07/25/2023) Vendor Registration & Disclosure Statement and Small, Women, & Minority-Owned Business Certification and note its SWAM designation. |
Will I have to pay the annual $125 vendor registration fee if I only am registering for SWAM designation to be used in other states? | No. If a vendor does not receive purchase orders exceeding $5,000 from the State of West Virginia, the vendor would complete the Vendor Registration & Disclosure Statement and Small, Women, & Minority-Owned Business Certification (WV-1A) and not be required to pay the annual fee for vendor registrationf. |
[HOME] [SITE MAP] [CONTACT US] [SEARCH]
Privacy Information
© 2024 State of West Virginia
All Rights Reserved