Kathleen Abate, Esquire
Darrell V. McGraw, Jr.
Cohen, Abate & Cohen
Attorney General
Fairmont, West Virginia
Kristi A. Rogucki
Attorney for Appellant
Assistant Attorney General
Charleston, West Virginia
Attorneys for Appellee
JUSTICE McGRAW delivered the Opinion of the Court.
JUSTICE SCOTT did not participate in the decision in this case.
JUDGE STONE sitting by temporary assignment.
JUSTICE DAVIS concurs in part, and dissents in part, and reserves
the right to file a separate opinion.
1. A final order of the hearing examiner for the West Virginia
Educational Employees Grievance Board, made pursuant to W. Va. Code, 18-29-1, et seq.
(1985), and based upon findings of fact, should not be reversed unless clearly wrong. Syl.
pt. 1, Randolph County Board of Education v. Scalia, 182 W.Va. 289, 387 S.E.2d 524
(1989).
2. Although we accord great deference to the findings of fact of the West
Virginia Educational Employees Grievance Board, we review, de novo, questions of law.
3. ''Where the language of a statute is clear and without ambiguity the
plain meaning is to be accepted without resorting to the rules of interpretation.' Syllabus
Point 2[,] State v. Elder, 152 W.Va. 571, 165 S.E.2d 108 (1968). Syl. pt. 1, Peyton v. City
Council of Lewisburg, 182 W.Va. 297, 387 S.E.2d 532 (1989).' Syl. pt. 3, Hose v. Berkeley
County Planning Commission, 194 W.Va. 515, 460 S.E.2d 761 (1995). Syl. pt 2, Mallamo
v. Town of Rivesville, 197 W.Va. 616, 477 S.E.2d 525 (1996).
4. Any rules or regulations drafted by an agency must faithfully reflect the
intention of the Legislature, as expressed in the controlling legislation. Where a statute
contains clear and unambiguous language, an agency's rules or regulations must give that
language the same clear and unambiguous force and effect that the language commands in
the statute.
5. The phrase, a job opening, contained in W. Va. Code § 18B-7-1(d),
means any job opening, and cannot, short of Legislative intervention, be limited to apply
only to nonexempt positions. The West Virginia University Board of Trustee's rule
contained in W. Va. C.S.R. tit. 128 § 31-5.1 (1996), insofar as it attempts to make such a
limitation, is invalid.
McGraw, Justice:
An employee appeals a lower court decision denying her grievance regarding
a promotion. Appellant employee argues that W. Va. Code § 18B-7-1(d)(1995)See footnote 1
1
required the
employer to hire her before looking outside the institution for other applicants for a posted
position. Appellee West Virginia University maintains that the statute's application is
limited to certain types of job openings. The employee, Eva Diane Maikotter, appeals the
decision of the Circuit Court of Kanawha County, in which the lower court upheld an
administrative decision in favor of West Virginia University.
In May of 1996, Ms. Maikotter applied for the position of Building Services
Supervisor for Jackson's Mill, which was considered a classified, exempt (essentially
salaried) position. Those making the hiring decision rejected appellant in favor of an
individual who was not an employee of WVU. Ms. Maikotter subsequently filed a grievance
pursuant to 18-29-1 et seq. (1992). In her grievance, Ms. Maikotter alleged that W. Va. Code
§ 18B-7-1(d) obligated WVU to hire qualified, classified, nonexempt (essentially hourly)
employees like Ms. Maikotter, if any applied, before looking outside the institution for new
hires.
In the ensuing administrative proceeding, WVU argued that it was not
obligated to hire Ms. Maikotter over the outside individual because Ms. Maikotter was a
nonexempt (essentially, hourly) employee, and the position in question was a so-called
exempt (essentially, salaried) position. WVU argued that, based upon its own Board of
Trustees Procedural Rule,See footnote 3
3
the statute in question is limited to nonexempt employees who
apply for nonexempt positions. Because the supervisor's job was an exempt position,
W. Va. Code § 18B-7-1(d) did not control, and WVU had no obligation to hire Ms.
Maikotter before looking outside the institution for another applicant.
The Administrative Law Judge (ALJ) assigned to the case agreed with
WVU's position, and found in an order dated May 30, 1997, that Ms. Maikotter had not
established that WVU's interpretation of W. Va. Code § 18B-7-1(d) exceeded its
constitutional or statutory authority, was arbitrary and capricious, or otherwise improper.
In an order entered January 27, 1999, the Circuit Court of Kanawha County affirmed the
ALJ. It is Ms. Maikotter's appeal of this order that is before us today, in which she requests
placement in the contested position, back pay, and costs and attorney fees.
Ms. Maikotter argues that W. Va. Code § 18B-7-1(d) is plain and
unambiguous, contains no language limiting its reach to nonexempt employees applying
for nonexempt positions, and that the WVU Board of Trustees' rule is a misstatement of
the law. Consequently, she argues, both the ALJ and the lower court erred by determining
that the agency rule supersedes the statute. We agree with Appellant Maikotter, and for the
reasons set forth, reverse.
Syl. pt. 1, Randolph County Board of Education v. Scalia, 182 W.Va. 289, 387 S.E.2d 524 (1989). However, every final order contains both findings of fact and conclusions of law.
In Scalia, we compared the standard of review for a hearing examiner's
findings of fact under W. Va. Code § 18-29-7 (1985),See footnote 4
4
with the standard of review of an
administrative decision under the Administrative Procedure Act, W. Va. Code § 29A-5-4(g):
Both statutes contain virtually the same criteria for reversal of
the factual findings made at the administrative level, i.e., that
they are clearly wrong in view of the reliable, probative and
substantial evidence on the record as a whole. We have
traditionally expressed this rule in an abbreviated fashion:
Evidentiary findings made at an administrative hearing should
not be reversed unless they are clearly wrong.
Scalia, 182 W. Va. at 292, 387 S.E.2d at 527.
But as we have recognized in similar contexts, we draw a distinction between
questions of fact and questions of law. We have addressed this distinction in the context of
another administrative proceeding when we have examined decisions made by the Board of
Review of the West Virginia Department of Employment Security. With regard to such
cases we have held:
[T]his Court has observed that the findings of fact of the Board
of Review of the West Virginia Department of Employment
Security are entitled to substantial deference unless a reviewing
court believes the findings are clearly wrong. If the question on
review is one purely of law, no deference is given and the
standard of judicial review by the courts is de novo.
Adkins v. Gatson, 192 W. Va. 561, 565, 453 S.E.2d 395, 399 (1994)(citations and internal
quotations omitted).
The same logic applies to our review of the instant case.See footnote 5 5 We must separate findings of fact from conclusions of law, and examine the latter in a different light. Although we accord great deference to the findings of fact of the West Virginia Educational Employees Grievance Board, we review, de novo, questions of law.
W. Va. Code § 18B-7-1(d)(1995)(emphasis added). Essentially, appellant argues that she is a nonexempt, classified employee, that she meets the minimum qualifications for a job opening at the institution where [she] is currently employed, and that WVU was obligated to hire her before a new person [was] hired. Id.
To counter this argument, WVU relies upon its own Board of Trustees' rule,
as it appears in the Code of State Rules:
Pursuant to W. Va. Code § 18B-7-1(d), non-exempt classified
employees who apply for and meet the minimum qualifications
as determined by the institutional human resources director or
other designee of the president for a posted non-exempt
position within an institution and are currently employed at the
institution shall be hired into the posted position prior to hiring
someone from outside the institution
W. Va. C.S.R. tit. 128 § 31-5.1 (1996) (emphasis added). At base, this controversy concerns
the difference between the Code language, a job opening, and the C.S.R. language, a
posted non-exempt position.
Ms. Maikotter maintains that the phrase, a job opening, requires no
interpretation, and includes both exempt and nonexempt positions. WVU counters that the
Legislature has not spoken to that issue, so the Board of Trustees' interpretation is
permissible. WVU also argues that applying the statute as Ms. Maikotter suggests would do
great violence to the hiring process of the university. It suggests that the university would
find itself required to promote janitors to the ranks of the faculty if Ms. Maikotter were to
prevail.
First we examine whether or not the Legislature has addressed the issue. WVU
argues that, because there is no clear indication of legislative intent, the Board of Trustees'
rule is not at odds with the statute. Furthermore, WVU contends that under Chevron U.S.A.,
Inc. v. Natural Resources Defense Council, Inc., 467 U.S. 837, 104 S.Ct. 2778, 81 L.Ed.2d
694 (1984), and our cases that follow it, and because the legislature has not spoken to the
issue at hand, we must pay deference to the university's interpretation of the statute.
We explained the Chevron analysis in a case concerning the validity of a
Department of Motor Vehicles regulation:
In deciding whether the DMV's position should be sustained,
we apply the standards set out by the United States Supreme
Court in Chevron U.S.A., Inc. v. Natural Resources Defense
Council, Inc., 467 U.S. 837, 104 S.Ct. 2778, 81 L.Ed.2d 694
(1984). We first ask whether the Legislature has directly
spoken to the precise [legal] question at issue. . . . If the
intention of the Legislature is clear, that is the end of the
matter. Id. If it is not, we may not simply impose our own
construction of the statute. Rather, if the statute is silent or
ambiguous with respect to the specific issue, the question for the
court is whether the [DMV's] answer is based on a permissible
construction of the statute.
Sniffin v. Cline, 193 W.Va. 370, 373-74, 456 S.E.2d 451, 454-55 (1995)(internal citations
omitted)(citing Chevron U.S.A., Inc. v. Natural Resources Defense Council, Inc., 467 U.S.
837, 104 S.Ct. 2778, 81 L.Ed.2d 694 (1984)).
In this case, the Legislature chose the phrase nonexempt employee at the beginning of subsection (d), and then used the phrase a job opening just a few words later.
Certainly, had the members of the Legislature wished to limit or describe the types of job
openings affected, they had ample opportunity; they did not, and it is for neither WVU, nor
this Court, to insert words into the statute. Because we feel that the Legislature has spoken
to the issue at hand, we need not proceed to the second step described in Chevron; thus our
ordinary rules of statutory review apply.
Furthermore, we are not persuaded by the specter of a unqualified faculty
raised by the university.See footnote 6
6
Protecting WVU from such a fate is the fact that both the statute
and the rule require that applicants meet minimum qualifications for any job. This amounts
to a substantial safeguard, and allows the appellee to determine, before any opening is
posted, what sort of experience, skills, or talents are necessary for a given job, provided that
the same have not already been determined by law or contractual agreement.
And so we turn to an examination of the statutory language. In any search for
the meaning or proper applications of a statute, we first resort to the language itself. Where
the language of a statute is clear and without ambiguity the plain meaning is to be accepted
without resorting to the rules of interpretation. Syl. pt. 2, State v. Elder, 152 W.Va. 571, 165
S.E.2d 108 (1968); Syl. pt. 1, Peyton v. City Council of Lewisburg, 182 W.Va. 297, 387
S.E.2d 532 (1989); Syl. pt. 3, Hose v. Berkeley County Planning Commission, 194 W.Va.
515, 460 S.E.2d 761 (1995); Syl. pt 2, Mallamo v. Town of Rivesville, 197 W.Va. 616, 477
S.E.2d 525 (1996).
This plain meaning rule binds not only this Court, but also any agency
charged with making rules in accordance with a given statute:
Rules and Regulations of ... [an agency] must faithfully reflect
the intention of the legislature; when there is clear and
unambiguous language in a statute, that language must be given
the same clear and unambiguous force and effect in the ...
[agency's] Rules and Regulations that it has in the statute.
Appalachian Power Co. v. State Tax Dept. of West Virginia 466 S.E.2d 424,438, 195 W.Va.
573, 587 (citing Syl. pt. 4, in part Ranger Fuel Corp. v. West Virginia Human Rights
Commission, 180 W.Va. 260, 376 S.E.2d 154 (1988)) (which was citing Syl. pt. 2, in part,
Chico Dairy Company v. Human Rights Commission, 181 W.Va. 238, 382 S.E.2d 75 (1989)).
We underline today, that any rules or regulations drafted by an agency must faithfully reflect
the intention of the Legislature, as expressed in the controlling legislation. Where a statute
contains clear and unambiguous language, an agency's rules or regulations must give that
language the same clear and unambiguous force and effect that the language commands in
the statute.
While logical from the university's perspective, WVU's interpretation of the
statute does not, in our view, faithfully reflect the intention of the legislature. Although
it may create some difficulty for WVU, the phrase, a job opening, contained in W. Va.
Code § 18B-7-1(d), means any job opening, and cannot, short of Legislative intervention, be
limited to apply only to nonexempt positions. The West Virginia University Board of
Trustee's rule contained in W. Va. C.S.R. tit. 128 § 31-5.1 (1996), insofar as it attempts to
make such a limitation, is invalid. The language of W. Va. Code § 18B-7-1(d) controls, and
the lower court erred when it determined that the WVU rule was not in conflict with the
statute.
1 The year 1995 is used because this is the version of the statute in effect at the time of the controversy. The Legislature made minor amendments to W. Va. Code § 18B-7-1 in 1997 and 1999, but these changes are irrelevant to Ms. Maikotter's grievance.
The decision of the hearing examiner shall be final upon the
parties and shall be enforceable in circuit court: Provided, That
either party may appeal to the circuit court of the county in
which the grievance occurred on the grounds that the hearing
examiner's decision (1) was contrary to law or lawfully adopted
rule, regulation or written policy of the chief administrator or
governing board, (2) exceeded the hearing examiner's statutory
authority, (3) was the result of fraud or deceit, (4) was clearly
wrong in view of the reliable, probative and substantial evidence
on the whole record, or (5) was arbitrary or capricious or
characterized by abuse of discretion or clearly unwarranted
exercise of discretion. Such appeal shall be filed in the circuit
court of Kanawha County or in the circuit court of the county in
which the grievance occurred within thirty days of receipt of the
hearing examiner's decision. The decision of the hearing
examiner shall not be stayed, automatically, upon the filing of
an appeal, but a stay may be granted by the circuit court upon
separate motion therefor.
The court's ruling shall be upon the entire record made
before the hearing examiner, and the court may hear oral
arguments and require written briefs. The court may reverse,
vacate or modify the decision of the hearing examiner or may
remand the grievance to the chief administrator of the institution
for further proceedings.
W. Va. Code § 18-29-7 (1985).
In Quinn v. West Virginia Northern Community College, 197
W.Va. 313, 475 S.E.2d 405 (1996), this Court confirmed the
principle expressed in syllabus point 1 of Randolph County
Board of Education v. Scalia, 182 W.Va. 289, 387 S.E.2d 524
(1989), that [a] final order of the hearing examiner for the West
Virginia Educational Employees Grievance Board, made
pursuant to W. Va. Code, 18-29-1, et seq. (1985), and based
upon findings of fact, should not be reversed unless clearly
wrong. See also syl. pt. 1, Bolyard v. Kanawha County Board
of Education, 194 W.Va. 134, 459 S.E.2d 411 (1995); syl. pt.
1, Ohio County Board of Education v. Hopkins, 193 W.Va. 600,
457 S.E.2d 537 (1995); syl. pt. 3, Lucion v. McDowell County
Board of Education, 191 W.Va. 399, 446 S.E.2d 487 (1994);
syl. pt. 1, Department of Natural Resources v. Myers, 191
W.Va. 72, 443 S.E.2d 229 (1994); syl. pt. 1, Department of
Health and Human Resources v. Blankenship, 189 W.Va. 342,
431 S.E.2d 681 (1993); W. Va. Code, 18-29-7 [1985].
That principle is, of course, consistent with our
observation that rulings upon questions of law are reviewed de
novo. State v. Honaker, 193 W.Va. 51, 56, 454 S.E.2d 96, 101
(1994); Adkins v. Gatson, 192 W.Va. 561, 565, 453 S.E.2d 395,
399 (1994); State v. Stuart, 192 W.Va. 428, 433, 452 S.E.2d
886, 891 (1994); syl. pt. 3, Committee on Legal Ethics v.
McCorkle, 192 W.Va. 286, 452 S.E.2d 377 (1994).
Board of Educ. of County of Wood v. Johnson, 201 W.Va. 425, 428-29, 497 S.E.2d 778, 781-82 (1997).