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WV Solid Waste Management Board

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   ADMINISTRATIVE GUIDE FOR SOLID WASTE AUTHORITIES
       
  2019 Admin Guide The Administrative Guide (The Guide) is being made available by the WV Solid Waste Management Board (SWMB) for educational and informational purposes only. Solid Waste Authority (SWA) members should feel comfortable referring to this guide whenever a general question regarding SWA business, procedures, duties or responsibilities arises. Information contained in The Guide is compiled from the most current information from related agencies, websites, WV Code and Rules. When conflict exists, information from current websites, Code and Rules should take precedence.

The Guide should not be considered a substitute for competent legal advice or advice from an otherwise licensed professional. The SWMB will revice and update The Guide periodically and will advise SWA members of changes, additions or deletions.
 
   Complete Guide Link  
 
Administrative Guide for Solid Waste Authorities
INTRO - STAFF DIRECTORY - TABLE OF CONTENTS
CH. 1: SOLID WASTE AUTHORITY ADMINISTRATION
Information contained covers all aspects of being a solid waste authority board member, appointing authorities, conflicts of interest, duties and powers of SWAs, how to conduct a meeting, record keepign, purchasing and spending guidelines, and keeping good financial records.  
  Attachment 1A: Solid Waste Athority Term Charts 
  Attachment 1B: WV Code §22C-4-23 
  Attachment 1C: Open Governmental Proceedings Act 
  Attachment 1D: Example of Possible Language for Bylaws 
  Attachment 1E: Solid Waste Authority Suggested Record Retention 
  Attachment 1F: The Ethics Act 
Attachment 1G: Freedom of Information Act 
  Attachment 1H: Sample FOIA Form 
  Attachment 1I: Sample Solid Waste Authority Agenda 
  Attachment 1J: Sample of Meeting Minutes 
  Attachment 1K: Sample Solid Waste Authority Financial Reports 
CH. 2: BASIC BUSINESS EMPLOYMENT PROCEDURES 
Chapter reviews a lot of Federal Policies, employment requirements, workers compensation information, labor laws and dealing with independent contractors.  
Attachment 2A: Sample Employment Application 
  Attachment 2B: Sample New Hire List 
  Attachment 2C: Drug and Alcohol-Free Workplace Policy 
  Attachment 2D: Smoking Restrictions in the Workplace Policy 
   
CH. 3: SOLID WASTE AUTHORITY PLANS
Every solid waste authority is responsibility for updaing their Comprehensive Litter and Solid Waste Control Plan and Commercial Solid Waste Facility Siting plan every five years, in accordance with Legislative Rule 54CSR3 and 54CSR4. This chapter contains information on how to update both plans.
  Attachment 3A: Comprehensive Litter and Solid Waste Control Plan Update Process 
  Attachment 3B: Commercial Solid Waste Facility Siting Plan Update Process 
  Attachment 3C: Sample Recycling Ordinance
    
CH. 4: ISSUING CERTIFICATES OF SITE APPROVAL
The main regulatory responsibility of SWAs is the approval or denial of an application for a Certificate of Site Approval for any commercial solid waste facility within the authority's county. Chapter four discusses the process and procedures that must be followed when handling such requests.
  Attachment 4A: Application of Certificate of Site Approval  
  Attachment 4B: Pre-Siting Portion of the Permit Process - Non-Class "A" Facilities  
  Attachment 4C: Pre-Siting Portion of the Permit Process - Class "A" and Converting Class "B" to "A"  
   
CH. 5: SOLID WASTE GRANTS
This chapter discusses the SWMB grant program, application procedures, reporting and auditing requirements as well as other state grant funds available to SWAs. 
  Attachment 5A: W.Va. Code Rules §54-5 
  Attachment 5B: Regional Planning & Development Council District Map  
  Attachment 5C: Sample Lease Agreement  
  Attachment 5D: SWMB & DEP-REAP Grant Program Schedules
   
CH. 6: SOLID WASTE REGULATIONS AND INTERGOVERNMENTAL AFFAIRS
This chapter explains the different state, county and municipal entities involved in environmental regulation within the State. 
CH. 7: RECYCLNG PROGRAMS AND MARKET DEVELOPMENT
Operating a successful recycling operation is a hard task. Information is provided in this chapter to explain the basics of recycling; types of programs, types of markets, collection and processing equipment.  
CH. 8: THE ROLE OF EDUCATION IN SOLID WASTE MANAGEMENT
This chapter discusses the importance of educating the public on the proper ways to reduce litter and eliminate open dumping, promoting recycling and reuse and source reduction activities. 
CH. 9: CLEANING UP OPEN DUMPS
Open dumps have always been a burden on every county solid waste authority. Here we've compiled information on how to identify, fund and remove such material. 
  Attachment 9A: DEP PPOD Program District Map 
   
CH. 10: ENFORCING MANDATORY DISPOSAL
WV Code §22C-4-10 requires that SWAs establish a mandatory garbage disposal program in their Comprehensive Litter and Solid Waste Control Plan. This chapter briefly discusses the enforcement of mandatory garbage disposal and dealing with "bulky goods."
  Attachment 10A: Public Service Commission Complaint Form and Rule 
   
CH. 11: OPERATING AND CLOSING SOLID WASTE AUTHORITY OWNED FACILITIES
Should a SWA feel the need to open and operate a solid waste facility within their county, this chapter discusses (at a minimum) some items to consider. Also, for the few authorities that currently operate a solid waste facility, informaiton is provided on how to deal with closures.
   Attachment 11A: Definitions and Synopsis of DEP Rules 
   
Appendix A: W.Va. Code §§ 22C-4 and 22C-4A
  
 
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