Education
TRAINING: GRADUATION FROM A STANDARD FOUR-YEAR HIGH SCHOOL OR THE EQUIVALENT. EXPERIENCE: SIX YEARS OF FULL-TIME OR EQUIVALENT PART-TIME PAID EXPERIENCE IN SECRETARIAL WORK, TWO YEARS MUST HAVE INCLUDED ADMINISTRATIVE SUPPORT OR COMPLEX CLERICAL DUTIES. SUBSTITUTION: SUCCESSFUL FULL-TIME STUDY IN AN ACCREDITED COLLEGE OR UNIVERSITY, OR RESIDENT BUSINESS OR VOCATIONAL SCHOOL TRAINING MAY BE SUBSTITUTED THROUGH AN ESTABLISHED FORMULA FOR THE REQUIRED EXPERIENCE.
Job Description
***OFFICE LOCATION: 601 57TH STREET, SOUTHEAST CHARLESTON, WV 25304 EMPLOYEE WILL BE ASSIGNED TO THE DIVISION OF MINING AND RECLAMATION, DIRECTOR'S OFFICE IN THE CHARLESTON HEADQUARTERS. UNDER GENERAL DIRECTION, PERFORMS ADVANCED LEVEL ADMINISTRATIVE DUTIES AS THE PRIMARY ADMINISTRATIVE SUPPORT TO THE DIRECTOR. DUTIES INCLUDE, BUT ARE NOT LIMITED TO THE FOLLOWING: MANAGE DIRECTOR'S SCHEDULE, MAKE TRAVEL ARRANGEMENTS AND COMPLETE RELATED TRAVEL PAPERWORK AND ROUTE FOR PROCESSING, COMMUNICATE ON BEHALF OF THE DIRECTOR WITH AGENCY PERSONNEL OR OUTSIDE ENTITIES AT HIGH LEVEL WHILE MAINTAINING DISCRETION, DIPLOMACY AND TACT, PREPARE ITINERARIES, SCHEDULE MEETINGS AND MEETING SPACES, TAKE DICTATION, COMPOSE LETTERS AND ROUTINE CORRESPONDENCE, EMAILS, FORM AND REPORTS; GREET AND RECEIVE GUESTS, ROUTE CALLERS, ANSWER QUESTIONS AND REQUESTS, DETERMINE MATTERS OF TOP PRIORITY AND HANDLING ACCORDINGLY, PREPARE MEETING AGENDAS, PREPARE CONFIDENTIAL AND SENSITIVE DOCUMENTS, ATTEND MEETINGS AND TAKE NOTES, MAINTAIN FILES OF INFORMATION BOTH HARD COPIES AND IN ELECTRONIC FORMAT, PREPARE AND PUBLISH PUBLIC NOTICES OF MINING ACTIVITY TO WEBSITE, SERVE AS KRONOS TIMEKEEPER FOR THE DIRECTOR, OPERATE AND MAINTAIN OFFICE EQUIPMENT. EMPLOYEE WILL PERFORM OTHER DUTIES AS REQUIRED AND/OR ASSIGNED. SPECIAL REQUIREMENTS: MUST HAVE COMPUTER SKILLS AND FAMILIARITY WITH MICROSOFT OFFICE AND GOOGLE WORKSPACE. MUST HAVE STRONG VERBAL AND WRITTEN COMMUNICATION SKILLS; MUST BE ABLE TO WORK INDEPENDENTLY AND MAKE DECISIONS WITHIN ASSIGNED PARAMETERS; MUST BE ABLE TO ESTABLISH AND MAINTAIN EFFECTIVE WORKING RELATIONSHIPS WITH AGENCY STAFF AND THE ABILITY TO WORK WITH THE PUBLIC IN A FRIENDLY MANNER; MUST BE WILLING TO BE CROSS TRAINED AND FILL IN AS NEEDED. NOTE: REGULAR ATTENDANCE IS AN ESSENTIAL PART OF THIS POSITION. NOTE: QUALIFYING APPLICANTS WILL BE REQUIRED TO COMPLETE AN INTERNET BASED PROFILE ASSESSMENT TO COMPARE THE APPLICANT'S THINKING AND REASONING SKILLS, BEHAVIORAL TRAITS AND THE OCCUPATIONAL INTERESTS AGAINST THE TRAITS DETERMINED TO BE IMPORTANT TO THE POSTED POSITION. ***NOTE: TO BE CONSIDERED FOR THIS POSITION, APPLICANT MUST HAVE PERMANENT CIVIL SERVICE STATUS (THIS INCLUDES REINSTATEMENTS) AND MEET THE MINIMUM REQUIREMENTS, OR BE WITHIN THE TOP TEN PERCENT OF THE DIVISION OF PERSONNEL COMPETITIVE REGISTER FOR THIS JOB CLASSIFICATION. ***NOTE: ALL NEW EMPLOYEES THAT ARE INVOLVED WITH SPECIFIC DEP PROGRAMS SUBJECT TO THE SURFACE MINING CONTROL AND RECLAMATION ACT (SMCRA) OF 1977 MUST FILE PRIOR TO FINAL APPOINTMENT AND ANNUALLY THEREAFTER, A STATEMENT OF EMPLOYMENT AND FINANCIAL INTEREST (OSM 23). DOP PURPOSES ONLY - 0313P00070
Contact
DEPT OF ENVIRONMENTAL PROTECTION
HUMAN RESOURCES
601 57TH STREET
CHARLESTON, WV 25304
Work located in the following Counties:
KANAWHA
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