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Agency-Delegated Purchasing |
This course will address
agency-delegated purchasing procedures for commodities
and services expected to cost $25,000.00 or less and
help participants identify bidding levels within this
authority. |
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Basic Purchasing |
This session covers the
fundamentals of the procurement process. A basic
overview of the Purchasing Division, including who is
required to buy under its authority and how the division
is structured organizationally, is discussed. The
session also will highlight the steps required from the
time an agency determines a need to the award of the
contract, as well as some terminology used in the state
purchasing process. |
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Building High Engagement and a High-Performance Culture
(Toyota) |
This presentation is not
available for public distribution. |
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Contract Negotiations |
In this new session,
participants will explore what they should know about
contracts, the market, and the law; when the state can
negotiate; and several negotiation strategies that have
been proven to work, as well as a few that don’t. |
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Corporate Naming Issues |
In this session, we'll examine
the differences between various types of business
entities; required filings with the Secretary of State's
office; DBA and what it means; mergers and acquisitions;
and how corporate structures and tax status can affect
vendor registration. |
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Developing Specifications for RFQs |
This workshop will provide
guidelines for writing effective specifications. Some
topics addressed will include when to use mandatory
specifications, the new standardization process for
commodities, and the "or equal" requirement when using
brand names when a standardization has not been
approved. |
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Electronic Business |
This session will explore state
government electronic business options, resources to
help purchasers expand their agencies' vendor base, and
tools for the procurement officer drawn from lessons
learned and the latest strategies within state
procurement. |
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Expressions of Interests and Construction |
This session will highlight the
Expression of Interest (EOI) best value procurement
process utilized by the state of West Virginia. Participants will learn how EOIs are used to select
architects and engineers, as specified in West Virginia
Code §5G, based on the vendor's qualifications and
demonstrated competence for the type of professional
services required at a fee determined to be fair and
reasonable. Additionally, participants will gain a
better understanding of the rules and requirements of
the construction solicitation process. |
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Evaluating a Request for Proposal |
This workshop will highlight the
Request for Proposals evaluation process from scoring
the technical proposal to the cost bid opening. |
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Forms and Documentation |
In this session, Purchasing
Division personnel will discuss various forms and
documentation and when they are to be used, including,
but not limited to, the Agreement Addenda (WV-96),
Purchasing Affidavit, Drug-Free Workplace Affidavit and
Cover Sheet, and more. |
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Inspections: Making the Grade |
This webinar will discuss the
purpose of reviewing and auditing spending unit
requests, purchases, and other transactions and
purchases within the Purchasing Division's authority.
It also will detail inspection procedures, requirements
for state agencies, and contract management procedures. |
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Insurance |
This session will address the
proper inclusion of insurance into the purchasing
process. We will discuss the basics of insurance
and what types of coverage you should require from those
vendors who wish to do business with the state. |
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Preparing a Request for Proposal |
In this class, participants will
learn the basic guidelines for preparing a Request for
Proposal (RFP), from the initial approval of the
Purchasing Division to developing the agency’s goals and
objectives, writing the specifications, and completing
the RFP template. |
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Purchasing Card Program |
This webinar will provide
information on the Purchasing Card program and its
application within wvOASIS, administered by the State
Auditor's Office. |
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Request for Quotations: From A to Z |
This workshop will discuss the
acquisition planning steps required prior to the actual
bidding process, including determining the need,
conducting market research, identifying possible vendors
and more. Participants will review the purchasing
decision path leading up to the decision to use the
Request for Quotations (RFQ) procurement method and
analyze the agency and vendor responsibilities prior to
and during the advertisement of the RFQ in the
Purchasing Bulletin. Additionally, this workshop
will highlight the evaluation of all received bid
responses to determine the bidder’s adherence to the
mandatory specifications, compliance with procurement
regulations and determination of the lowest responsible
and responsive bidder in order to facilitate award. |
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Special Purchases |
This session will examine the
procedures required when an agency intends to process an
emergency, direct award, or cooperative (piggyback)
procurement, including pre-approvals, required
documentation, and exceptions. Participants also
will explore the Purchasing Division's list of
non-competitive/exempt commodities and services and how
such purchases are handled. |
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Statewide Contracts |
This webinar will provide an
in-depth look at the purpose and importance of statewide
contracts. Participants will gain a better
understanding of the statewide contracts available to
them, learn the proper use of these contracts, and
discuss how to mitigate vendor issues related to such
contracts. |
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Surplus Property/Fixed Assets |
This webinar will focus on how
to obtain property through the State and Federal Surplus
Property Programs. The discussion will include
eligibility requirements of the two programs, use and
compliance requirements, and property availability.
In addition, participants will learn the basic
requirements of maintaining an agency's inventory in the
wvOASIS Fixed Asset System. Adding property,
retiring property, data change requests, and annual
certifications will be covered. |
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Tools and Resources |
This session will identify and
define state purchasing terms, concepts, and principles.
An overview of the purchasing decision path will be
discussed, as well as the tools and resources that are
available to agency purchasers on the Purchasing
Division's website, WVPurchasing.gov. |
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Vendor Registration |
This webinar will discuss the
vendor registration process, rules, requirements, and
reasons behind the program, and will address questions
such as who is required to register as a vendor and when
the annual registration fee is applicable. In
addition, we will cover the various methods at our
disposal for completing a successful registration and
when each tool is used, as well as the responsibilities
of both the state agency and the Purchasing Division in
the vendor registration process. Details will be
covered related to the electronic vendor/customer
registration process and the creation and requirements
of the associated documents with wvOASIS. The
vendor/customer data table utilized by the vendor
registration process, the wvOASIS system's relationship
with Vendor Self-Service, and various fee-exemption
codes will all be examined. |
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West Virginia Office of Technology (WVOT) Requirements |
This session explores recent and
upcoming policy improvements, providing an overview and
guidance on the WVOT Chief Technology Officer Review and
Approval Policy, revealing the “what, why, who, when,
and how.” This workshop also will highlight
technology statewide contracts, as well as allow
participants the opportunity to provide process
improvement feedback. |
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wvOASIS Procurement: Part I |
These introductory webinars will include an overview of
wvOASIS procurement documents, processing, terminology,
and system features. The role of commodity codes
and encumbrance also will be discussed. |
|
wvOASIS Procurement: Part II |
These introductory webinars will include an overview of
wvOASIS procurement documents, processing, terminology,
and system features. The role of commodity codes
and encumbrance also will be discussed. |
