WEST
VIRGINIA PURCHASING DIVISION
PROCEDURES HANDBOOK
PROCEDURES HANDBOOK |
APPENDIX K: CHANGE ORDER LANGUAGE
Below is language to be utilized
when issuing a change order that it is to be entered into the
wvOASIS Extended Description. This
language will best describe the details related to the change to the original
contract.
Standard Renewal:
Change Order
Change Order No. XX
is issued to renew the original contract according to all terms, conditions,
prices and specifications contained in the original contract including all
authorized change orders.
Effective date of renewal _______________
through ________________.
Renewals Remaining:
________________________________________
No other changes.
All provisions of
the original Contract and subsequent Change Orders not modified herein shall
remain in full force and effect.
Renewal with Increase:
Change Order
Change Order No. XX
is issued to renew and increase the original contract according to all terms,
conditions, and specifications contained in the original contract and all
authorized change orders. The contract (unit prices, hourly rates, annual fee,
etc.) is increased as defined in the attached documentation.
Effective date of renewal __________________through________________.
Renewals remaining: _________________
No other changes.
All provisions of the original Contract and subsequent Change
Orders not modified herein shall remain in full force and effect.
Renewal with Decrease:
Change Order
Change Order No. XX
is issued to renew and decrease the original contract according to all terms,
conditions, and specifications contained in the original contract and all
authorized change orders. The contract (unit prices, hourly rates, annual fee,
etc.) is decreased as defined in the attached documentation.
Effective date of renewal
_____________________through_________________.
Renewals remaining: ______________
No other changes.
All provisions
of the original Contract and subsequent Change Orders not modified herein shall
remain in full force and effect.
Standard Extension of Contract:
Change Order
Change Order No. XX
is issued to extend the original contract according to all terms, conditions,
prices and specifications contained in the original contract and all authorized
change orders. This extension shall not exceed ________ months and the contract
shall expire on the final date as specified below. No change in contract total.
Effective date of extension __________________through ___________________
No other changes.
All provisions of the original Contract and subsequent Change Orders not
modified herein shall remain in full force and effect.
Standard Extension with Increase:
Change Order
Change Order No. XX
is issued to extend and increase the original contract according to all terms,
conditions, and specifications contained in the original contract including all
authorized change orders. The contract (unit prices, hourly rates, annual fee,
etc.) is increased as defined in the attached documentation. This extension
shall not exceed twelve (12) months and the contract shall expire on the final
date as specified below.
Effective date of extension
___________________through __________________
All provisions of the
original Contract and subsequent Change Orders not modified herein shall remain
in full force and effect.
Original Contract Price:
Change Order No. XX
Increase:
Contract New Total:
No other changes.
Standard Extension with Decrease:
Change Order
Change Order No. XX is issued to extend and decrease the original contract according to all terms, conditions, and specifications contained in the original contract including all authorized change orders. The contract (unit prices, hourly rates, annual fee, etc.) is decreased as defined in the attached documentation. This extension shall not exceed twelve (12) months and the contract shall expire on the final date as specified below.
Effective date of extension ____________________through
___________________
All provisions of the original Contract and subsequent Change
Orders not modified herein shall remain in full force and effect.
Extend Contract From: ______________________________________
To: _____________________________
Original Contract Price:
Change Order No. XX
Decrease:
Contract New Total:
Construction Extension of Time Only:
Change Order
Change Order No. XX is issued to extend the original contract to (insert specific date) according to all terms, conditions, prices, and specifications contained in the original contract including all authorized change orders. The extension of this contract is provided to (complete the project, or for payment purposes) only.
Effective date of change _________________________________________________
Construction Extension of Time and Increase:
Change Order
Change Order No. XX is issued to extend and increase the original contract to (insert specific date) according to all terms, conditions, prices, and specification contained in the original contract including all authorized change orders. The extension of this contract is provided to (insert reason i.e. add additional items, excavation quantities, etc.).
Effective date of change ____________________________________
Extend Contract From: __________________________________________
To: _____________________________
Original Contract Price:
Change Order No. XX
Increase:
Contract New Total:
Cancellations:
Entire Contract/Purchase Order
Change Order No. XX is issued to cancel this contract/purchase order in its entirety and all funds associated with the contact.
Effective date of cancellation
_________________________________________________
Partial Cancellation of Change Order
Change Order No. XX
is issued to cancel this contract/purchase order (uncompleted scope of work or
undelivered commodities) and funds associated with the work or commodities
undelivered.
Effective date of cancellation ______________________
All provisions of the original Contract and subsequent Change
Orders not modified herein shall remain in full force and effect.