West Virginia Purchasing DivisionWEST VIRGINIA PURCHASING DIVISION

PROCEDURES HANDBOOK

APPENDIX K: CHANGE ORDER LANGUAGE

Below is language to be utilized when issuing a change order that it is to be entered into the wvOASIS Extended Description. This language will best describe the details related to the change to the original contract.

Standard Renewal:

Change Order

Change Order  No. XX is issued to renew the original contract according to all terms, conditions, prices and specifications contained in the original contract including all authorized change orders.

Effective date of renewal _______________ through ________________.

Renewals Remaining: ________________________________________  

All provisions of the original Contract and subsequent Change Orders not modified herein shall remain in full force and effect. 

Renewal with Increase:

Change Order

Change Order No. XX
is issued to renew and increase the original contract according to all terms, conditions, and specifications contained in the original contract and all authorized change orders. The contract (unit prices, hourly rates, annual fee, etc.) is increased as defined in the attached documentation.

Effective date of renewal __________________through________________.

Renewals remaining: _________________                                                           

All provisions of the original Contract and subsequent Change Orders not modified herein shall remain in full force and effect. 

Renewal with Decrease:  

Change Order

Change Order  No. XX
is issued to renew and decrease the original contract according to all terms, conditions, and specifications contained in the original contract and all authorized change orders. The contract (unit prices, hourly rates, annual fee, etc.) is decreased as defined in the attached documentation.

Effective date of renewal _____________________through_________________.


Renewals remaining: ______________                                                                             


All provisions of the original Contract and subsequent Change Orders not modified herein shall remain in full force and effect.
 

Standard Extension of Contract:

Change Order

Change Order No. XX
is issued to extend the original contract according to all terms, conditions, prices and specifications contained in the original contract and all authorized change orders. This extension shall not exceed ________ months and the contract shall expire on the final date as specified below. No change in contract total.

Effective date of extension __________________through ___________________

All provisions of the original Contract and subsequent Change Orders not modified herein shall remain in full force and effect.

Standard Extension with Increase:

Change Order

Change Order No. XX
is issued to extend and increase the original contract according to all terms, conditions, and specifications contained in the original contract including all authorized change orders. The contract (unit prices, hourly rates, annual fee, etc.) is increased as defined in the attached documentation. This extension shall not exceed twelve (12) months and the contract shall expire on the final date as specified below.

Effective date of extension ___________________through __________________

All provisions of the original Contract and subsequent Change Orders not modified herein shall remain in full force and effect. 

Original Contract Price:                                                                                                           

Change Order No. XX
Increase:                                                                                            

Contract New Total:                                                                                                                 

Standard Extension with Decrease:

Change Order

Change Order No. XX is issued to extend and decrease the original contract according to all terms, conditions, and specifications contained in the original contract including all authorized change orders. The contract (unit prices, hourly rates, annual fee, etc.) is decreased as defined in the attached documentation. This extension shall not exceed twelve (12) months and the contract shall expire on the final date as specified below.

Effective date of extension ____________________through ___________________

All provisions of the original Contract and subsequent Change Orders not modified herein shall remain in full force and effect.

Extend Contract                            From: ______________________________________  

To: ________________________________________

Original Contract Price:  ________________________________________________

Change Order No. XX Decrease:  _________________________________________

Contract New Total:

Construction Extension of Time Only:

Change Order

Change Order No. XX is issued to extend the original contract to (insert specific date) according to all terms, conditions, prices, and specifications contained in the original contract including all authorized change orders. The extension of this contract is provided to (complete the project, or for payment purposes) only.

Effective date of change _________________________________________________

All provisions of the original Contract and subsequent Change Orders not modified herein shall remain in full force and effect. 

Construction Extension of Time and Increase:

Change Order

Change Order No. XX is issued to extend and increase the original contract to (insert specific date) according to all terms, conditions, prices, and specification contained in the original contract including all authorized change orders. The extension of this contract is provided to (insert reason i.e. add additional items, excavation quantities, etc.).

Effective date of change ___________________________________________________

Extend Contract                            From: __________________________________________  

To: ___________________________________________

Original Contract Price:

Change Order No. XX Increase:

Contract New Total:

All provisions of the original Contract and subsequent Change Orders not modified herein shall remain in full force and effect.

Cancellations:

Entire Contract/Purchase Order

 Change Order

Change Order No. XX is issued to cancel this contract/purchase order in its entirety and all funds associated with the contact.

Effective date of cancellation _________________________________________________  

Partial Cancellation of Change Order

Change Order No. XX is issued to cancel this contract/purchase order (uncompleted scope of work or undelivered commodities) and funds associated with the work or commodities undelivered.

Effective date of cancellation ___________________________________________________

All provisions of the original Contract and subsequent Change Orders not modified herein shall remain in full force and effect. 

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