West Virginia Purchasing DivisionWEST VIRGINIA PURCHASING DIVISION

PROCEDURES HANDBOOK

APPENDIX K: CHANGE ORDER LANGUAGE

STANDARD PURCHASE ORDER LANGUAGE
Revised 06/06/00

I. Renewals & Extensions

Standard Renewal:

To renew the original contract according to all terms, conditions, prices and specifications contained in the original contract including all authorized change orders.

Effective date of renewal _______________ through ________________.

Renewals Remaining: _____________

Renewal With Increase:

To renew and increase the original contract according to all terms, conditions, and specifications contained in the original contract and all authorized change orders. The contract (unit prices, hourly rates, annual fee, etc.) is increased as defined in the attached documentation.

Effective date of renewal __________________through________________.

Renewals remaining: _________________

Renewal With Decrease:

To renew and decrease the original contract according to all terms, conditions, and specifications contained in the original contract and all authorized change orders. The contract (unit prices, hourly rates, annual fee, etc.) is decreased as defined in the attached documentation.

Effective date of renewal _____________________through_________________.

Renewals remaining: ______________

Standard Extension of Contract:

To extend the original contract according to all terms, conditions, prices and specifications contained in the original contract and all authorized change orders. This extension shall not exceed _____ months and the contract shall expire on the final date as specified below. No change in contract total.

Effective date of extension __________________through ___________________

Standard Extension With Increase:

To extend and increase the original contract according to all terms, conditions, and specifications contained in the original contract including all authorized change orders. The contract (unit prices, hourly rates, annual fee, etc.) is increased as defined in the attached documentation. This extension shall not exceed twelve (12) months and the contract shall expire on the final date as specified below.

Effective date of extension ___________________through __________________

Standard Extension With Decrease:

To extend and decrease the original contract according to all terms, conditions, and specifications contained in the original contract including all authorized change orders. The contract (unit prices, hourly rates, annual fee, etc.) is decreased as defined in the attached documentation. This extension shall not exceed twelve (12) months and the contract shall expire on the final date as specified below.

Effective date of extension ____________________through ___________________

Construction Extension of Time Only:

To extend the original contract to (insert specific date) according to all terms, conditions, prices, and specifications contained in the original contract including all authorized change orders. The extension of this contract is provided to (complete the project, or for payment purposes) only.

Effective date of change ____________________

Construction Extension of Time and Increase:

To extend and increase the original contract to (insert specific date) according to all terms, conditions, prices, and specification contained in the original contract including all authorized change orders. The extension of this contract is provided to (insert reason i.e. add additional items, excavation quantities, etc.).

Effective date of change ____________________

II. CHANGE ORDER LANGUAGE

Simple Single Item Change:

NOW READS:

Page 12. Discount from list price shall be 65%.

IS CHANGED TO READ:

Page 12. Discount from list price shall be 72%.

Effective date of change _____________________

Multiple Item Change:

CONTRACT IS CHANGED

FROM

TO

Item #1   Milk, gal

$2.25/ea

$2.05/ea

Item #12 Milk, Choc, 16oz. 

.95/ea

1.05/ea.

Item #44 Sour Cream, 16oz. 

.99/ea

.95/ea

Cancellations:

Entire Contract/Purchase Order

To cancel this contract/purchase order in its entirety and all funds associated with the contact.

Effective date of cancellation ________________________

Partial Cancellation

To cancel this contract/purchase order (uncompleted scope of work or undelivered commodities) and funds associated with the work or commodities undelivered.

Effective date of cancellation ______________________

 

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