WEST VIRGINIA PURCHASING DIVISION PROCEDURES HANDBOOK |
STATE OF WEST VIRGINIA
Department of Administration
Purchasing Division
2019 Washington Street, East
P.O. Box 50130
Charleston, WV 25305-0130
Telephone:
(304) 558-2306
(In-State Only) (800) - 243-7298
FAX: (304) 558-4115
www.state.wv.us/admin/purchase
REVISION 16: March 15, 2012
REVISION 15: December 15, 2011
REVISION 14: September 12, 2011
REVISION 13: June 30, 2011
REVISION 12: April 1, 2011
REVISION 11: January 15, 2011
REVISION 10: August 4, 2010
REVISION 9: April 1, 2010
REVISION 8 DATE: February 15, 2010
REVISION 7 DATE: July 1, 2009
REVISION 6 DATE: April 15, 2009
REVISION 5 DATE: January 1, 2009
REVISION 4 DATE: June 2, 2008
REVISION 3 DATE: January 16, 2008
REVISION 2 DATE: November 1, 2007
REVISION 1 DATE: September 1, 2007
ISSUANCE DATE: July 1, 2007
The West Virginia Purchasing Division Procedures Handbook
TABLE OF CONTENTS
Introduction | |
General Introduction | |
Section 2 | Definitions, Abbreviations and Acronyms |
Section 3 | Purchasing Levels of Authority |
Section 4 | Acquisition Planning |
Section 5 | Vendor Responsibilities |
Section 6 | Agency Delegated Acquisition Procedures |
Section 7 | Formal Acquisition Procedures |
Section 8 | Special Acquisitions |
Section 9 | Exempt Purchases |
Section 10 | Quality Assurance |
APPENDICES | |
Appendix A | Purchasing Division Directory |
Appendix B | Purchasing Forms |
Appendix C | Agency / Buyer Assignments |
Appendix D | Legislative Rules and Regulations |
Appendix E | Statewide Contract Listing |
Appendix F | NIGP Code of Ethics |
Appendix G | Inventory Management and Surplus Property Disposition |
Appendix H | West Virginia Surplus Property Program Reference Manual |
Appendix I | Pre-Bid Conference Sign-in Sheet |
Appendix J | Request for Proposal Standard Format |
Appendix K | Standard Change Order Language |
Appendix L | Unemployment / Workers Compensation
Default (Sample Letter) |
Appendix M | The Purchasing Decision Path |
Appendix N | Sole Source Determination |
Appendix O | Agency Process Checklists |
Appendix P | Expression of Interest Standard Form |
Appendix Q | Attorney General's Office Instructions for Use of the Agreement Addendum (WV-96) |
Appendix R | Vendor Code of Conduct |
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