STATE OF WEST VIRGINIA
FLEET MANAGEMENT OFFICE

Earl Ray Tomblin
Governor
State of WV

Robert W. Ferguson, Jr.
Cabinet Secretary
Department of
Administration

Clay D. Chandler
Executive Director
Fleet Management Office

Janice Hartman
Manager
Fleet Management Office

DEPARTMENT OF ADMINISTRATION
PURCHASING DIVISION
VEHICLE LEASE TERMS AND CONDITIONS

1. Vehicle may be leased at the discretion of the Lessor.

2. Rates for each vehicle will be evaluated each fiscal year and adjusted up or down as needed.

3. Lessee is responsible for operating expenses, damages, abuse, accidents, neglect, maintenance, and cleaning as well as payment of parking and driving violations.

4. All travel must be for official State business. No personal business or travel is authorized or permitted.

5. Seat belts must be worn at all times.

6. All state of West Virginia and other applicable motor vehicle laws, including speed limits must be obeyed.

7. No smoking is allowed in the vehicle.

8. Alcohol or illegal drugs are prohibited at all times.

9. Use of wireless communication devices is prohibited while the vehicle is in motion, except when the wireless communication device is being used hands-free or if the operator fears for his, her or another person's life or safety.

10. Any modifications to the vehicle must have the express approval of the Fleet Management Office.

11. Lesee will verify that all operators of state-owned vehicles have a valid driver's license.

12. Lessee agrees to return vehicle for underutilization, misuse, serious DMV violations, at-fault accidents or any other inappropriate activities at the discretion of the Lessor.

13. Vehicle condition at the end of the lease must be relative to the age/mileage of the vehicle. Any necessary repairs/reconditioning above normal guidelines for age and level of service are the responsibility of Lessee.

14. Vehicle must be locked at all times when not in use.

15. Lessee agrees to driver training as required by Lessor.

16. Vehicle must be cleaned, interior and exterior, at Lessee's expense at least monthly.

17. Service performed under this agreement may be continued in succeeding fiscal years for the term of the agreement, contingent upon funds being appropriated by the Legislature or otherwise being available for this service. In the event funds are not appropriated or otherwise available for this service, the agreement shall terminate without penalty on June 30. After that date, the agreement becomes of no effect and is null and void. However, the agency agrees to use its best efforts to have the amounts contemplated under the agreement in its budget. Non-appropriation or non-funding shall not be considered an event of default.

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