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State Travel Policy
Forms
Rental Vehicles
Mileage Reimbursement Rate
Per Diem Rates
Statewide Contracts
Travel Coordinators
        Coordinator Designation Form
        Training

 

The Travel Management Office, organized within the West Virginia Purchasing Division, oversees the application of the State Travel Rules. Issued by the West Virginia Department of Administration, these Rules establish uniform policies and procedures for all state employees and officials traveling on official state business.

This page contains information on transportation, lodging, meals, and more.

 

State Travel Policy 

 

Forms

•   Travel Authorization Form

•   Travel Expense Account Settlement Form (Excel) (PDF)

Rental Vehicles

•    Capitol Motor Pool

•    Vehicle Rental Reimbursement Calculator

 

Mileage Reimbursement Rate

Effective Date	Rate Per Mile
January 1, 2025	$0.700

 

Per Diem Rates

•    Travel within contiguous 48 states and the District of Columbia (CONUS)

•    Foreign per diem rates by location

•    Foreign and non-foreign overseas locations (OCONUS) (i.e. Alaska, Hawaii, Guam)

•    Lodging

◦ FedRooms provides a list of hotels that honor the per diem rate for state employees

Statewide Contracts

•   Delta Airlines

•   Enterprise Rent-a-car

•    Hertz Corporation

◦ Guaranteed Credit Card Applicant Program Letter of Agreement

•   National Travel

Travel Coordinators Listing

•    Travel Coordinator Designation Form

•    Training Presentation

◦ In-person or virtual training is available upon request.  Call 304-766-2626 to set up an appointment.