| Question |
Answer |
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What is a statewide contract? |
A statewide
contract is issued by the Purchasing Division and is a
contractual agreement between the state and a vendor for
frequently-used commodities and services. These
contracts are competitively bid and managed by the
Purchasing Division.
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What are the benefits
of using a statewide contract?
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There are many benefits to using a statewide contract
that has been competitively bid by the Purchasing
Division. These contracts are available to use
immediately. Because these contracts are mandatory for
all state agencies under the authority of the Purchasing
Division to use, you will benefit from the savings for
the high volume expected to be purchased. The contracts
easily accessible at the Purchasing Division’s website
at
www.state.wv.us/admin/purchase/swc. The goods and services on these contracts are available
to all agencies throughout the state. And finally, it
will save your agency time, since the Purchasing
Division has already prepared the specifications,
competitively bid the items, performed the evaluation
and issued the contract. |
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Where can I find the available statewide
contracts? |
The statewide contracts issued by the Purchasing
Division are available at
www.state.wv.us/admin/purchase/swc. |
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What types of goods and services are
available on the statewide contracts? |
A wide variety of goods and services are available,
ranging from food, tires and laundry supplies to
vehicles, computers, copiers, debt services, and more! |
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Can local government entities use statewide
contracts issued by the Purchasing Division? |
Yes, contained within each statewide contract is the
vendor’s designated contact person. Simply view the
statewide contracts that are available at
www.state.wv.us/admin/purchase/swc. After
ensuring that your agency’s laws and ordinances permit
using the statewide contracts offered by the Purchasing
Division, contact the vendor for the statewide contract
and request to use the statewide contract. Most
statewide vendors are happy to share these low,
discounted prices with other governmental organizations. |
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I’ve heard that state agencies have their
own contracts and I would like to use one of them. How
do I do that? |
Simply contact the agency and get the contract number. If they can’t provide you with a copy of the contract,
email
Purchasing.Division@wv.gov with the contract number
to obtain a copy at no charge. After ensuring that your
agency’s laws and ordinances permit using the contract,
contact the vendor and ask to use the agency contract. |
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What is the West Virginia State Agency for
Surplus Property? |
The West Virginia State Agency for Surplus Property
Program (WVSASP) has been assisting thousands of
eligible organizations by offering quality, usable
property at a substantially reduced price for more than
60 years. The WVSASP operates within the state
Purchasing Division, which is under the state Department
of Administration. Public agencies and non-profit
organizations turn to WVSASP as a solution to obtain
high-quality products particularly when budgets are
limited. When a public agency no longer needs a
commodity, the WVSASP extends its usage by offering the
property to its many eligible program participants. WVSASP administers the State Surplus Property Program
and the Federal Surplus Property Program. |
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What is the State Surplus Property Program? |
Property that is no longer needed within West Virginia
state government is “retired” to the West Virginia State
Agency for Surplus Property (WVSASP). This agency is
located at 2700 Charles Avenue in Dunbar, West Virginia. After state property has been retired, WVSASP is
required to give sale preference to eligible
organizations. If eligible organizations do not express
an interest in purchasing the retired commodity or
expendable commodity, the property is made available to
the general public through a variety of options,
including online auction, daily retail sales, sealed
bids and public auction. |
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Is there a compliance period when a local
government agency purchases State surplus property? |
Surplus property obtained by an eligible organization,
such as a municipality, county, fire department, county
board of education, or a non-profit organization, may be
subject to certain compliance requirements that require
the eligible organization to place the surplus property
into use and prohibit sale of transfer of surplus
property for a specified period of time. |
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What is the Federal Surplus Property
Program? |
The West Virginia State Agency for Surplus Property
Program (WVSASP) is given the authority by the Federal
Property and Administrative Services Act of 1949, as
amended, to administer the transfer of donated federal
surplus property through the U.S. General Services
Administration at a low service charge to state and
local public entities and non-profit organizations. |
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Who is eligible for Federal surplus property
and how do I apply? |
Any state or local public entity is eligible, as well as
non-profit, tax-exempt organizations. However, before
requesting federal property, the public entity or
eligible organization must have an Application for
Eligibility on file with WVSASP. The form can be found
at
www.state.wv.us/admin/purchase/surplus/forms/SurplusApp10A.pdf
and must be completed and submitted to WVSASP once every
three years. |
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How do I screen Federal property? |
Eligible organizations interested in obtaining federal
property may screen the property at
GSAXcess.gov using
the User ID and Password of “WVSASP.” If this does not
work for you, contact WVSASP at (304) 766-2626 and they
can create a User ID and Password for you. |
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How do I get the Federal property once I
find something my organization can use? |
Once an eligible organization finds property that it is
interested in obtaining, the organization must contact
WVSASP at (304) 766-2626 to make arrangements to secure
the property. The property is offered on an “as is,
where is” basis, and the eligible organization is
responsible for the pick-up and transport of the
property from its current location to the eligible
organization’s location. |
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Is there a compliance period when a local
government agency purchases Federal surplus property? |
The Application for Eligibility outlines the terms,
conditions, reservations, and restrictions under which
all federal surplus property will be donated. When the
executive officer of an organization signs the
Application for Eligibility, the officer agrees to: use
the surplus property only in the official program which
the officer represents; to put the surplus property into
use within one year and to use it for at least one year;
to use certain items for eighteen (18) months or longer;
not sell the property, loan it, trade it or tear it down
for parts unless given prior permission from WVSASP; and
to pay the U.S. Government if the organization does not
use the federal property in accordance with the Terms
and Conditions. Federal surplus property must be used in
an authorized program. |
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What else should I know about obtaining
Federal surplus property? |
Entities which obtain federal property must put the
property into use within one year and use it for at
least one year (or 18 months in some instances) and may
not sell the property, loan it, trade it, or tear it
down for parts unless given prior permission from
WVSASP. Personal and non-use of surplus property is
strictly prohibited. For more information, please
contact the West Virginia State Agency for Surplus
Property at (304) 766-2626. |
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What are the benefits of becoming an
eligible organization and purchasing through the West
Virginia State Agency for Surplus Property? |
Eligible organizations are provided the first option to
purchase property that is available at WVSASP and can
place items on hold for up to five (5) days. In
addition, a 25% discount is offered when purchasing
three or more items (excluding large items, such as
vehicles). WVSASP also maintains a “want list” for
eligible organizations, so that if an item is currently
not available, the staff will look for the item and
contact the organization when it becomes available. There are specials that are available to eligible
organizations that are not available to the public as
well. |
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How do I become an eligible organization
with the West Virginia State Agency for Surplus
Property? |
It’s easy. All you need to do is complete an Application
for Eligibility, which is available at
www.state.wv.us/admin/purchase/surplus/forms/SurplusApp10A.pdf.
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