West Virginia Purchasing Division

 

WEST VIRGINIA PURCHASING DIVISION

PROCEDURES HANDBOOK


 STATE OF WEST VIRGINIA

Department of Administration
Purchasing Division
2019 Washington Street, East
P.O. Box 50130
Charleston, WV 25305-0130

Telephone: (304) 558-2306
(In-State Only) (800) - 243-7298

FAX: (304) 558-4115

www.state.wv.us/admin/purchase


REVISION 8 DATE: February 15, 2010

REVISION 7 DATE: July 1, 2009

REVISION 6 DATE: April 15, 2009

REVISION 5 DATE: January 1, 2009

REVISION 4 DATE: June 2, 2008

REVISION 3 DATE: January 16, 2008

REVISION 2 DATE: November 1, 2007

REVISION 1 DATE: September 1, 2007

ISSUANCE DATE: July 1, 2007


The West Virginia Purchasing Division Procedures Handbook

TABLE OF CONTENTS

Introduction

Section 1

General Introduction
Section 2 Definitions, Abbreviations and Acronyms
Section 3 Purchasing Levels of Authority
Section 4 Acquisition Planning
Section 5 Vendor Responsibilities
Section 6 Agency Delegated Acquisition Procedures
Section 7 Formal Acquisition Procedures
Section 8 Special Acquisitions
Section 9 Sole Source Acquisitions
Section 10 Quality Assurance
APPENDICES
Appendix A Purchasing Division Directory
Appendix B Purchasing Forms
Appendix C Agency / Buyer Assignments
Appendix D Legislative Rules and Regulations
Appendix E Statewide Contract Listing
Appendix F NIGP Code of Ethics
Appendix G Inventory Management and Surplus Property Disposition
Appendix H West Virginia Surplus Property Program Reference Manual
Appendix I Pre-Bid Conference Sign-in Sheet
Appendix J Request for Proposal Standard Format
Appendix K Standard Change Order Language
Appendix L Unemployment / Workers Compensation Default
(Sample Letter)
Appendix M The Purchasing Decision Path
Appendix N Sole Source Determination
Appendix O Agency Process Checklists
Appendix P Expression of Interest Standard Form
Appendix Q Attorney General's Office Instructions for Use of the Agreement Addendum (WV-96)

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