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Diane Holley, Editor

The Buyers Network is Published Monthly by the Purchasing Division of the West
Virginia Department of Administration to Promote Better Value in Public Purchasing

Welcome to the May 2003 Issue of the The Buyers Network!

Articles in this Issue:

Ingredients for Success: New Format, Product Expo, Greater Marketing Potential and More Participants

Director's Comments:
We Did It Again! Another Successful Conferencel

WANTED: Your Feedback

The Travel Bag

MONEYWISE...Tips for the Thrifty

Conference Highlights

Boise Cascade Awarded New Office Supplies Contract

Statewide Contract for Floor Covering Services Awarded to Family Carpets

Surplus Property Public Auction

Exemplary Service and Job Performance Recognized by the Purchasing Division

Legislature Approves Increase to Parking Fees on Capitol Complex

Current Statewide Contract Update

Questions?...Just Ask Us!

2003 Agency and Vendor Purcahsing Conference & Product Exposition
               Ingredients for Success:
New Format, Product Expo,
Marketing Potential, and More Participants

Workshop sessions were offered throughout the conference for agency and vendor participants. Surplus Property Manager Ken Frye is pictured offering information about property disposition.The 2003 Agency and Vendor Purchasing Conference, conducted at Lakeview Resort & Conference Center on April 7-11, proved to be a success.

For the first year, the Purchasing Division combined the training for agency purchasers and business representatives. The outcome was a win-win opportunity for both!

 Adding the Product Expo to the agenda was welcomed by agency and vendor participants.In addition, a product exposition was included in the agenda for the conference. Nearly 80 vendors displayed their products and services to over 225 agency representatives. An additional 50 vendors attended the conference, but chose not to participate in the expo.

"Each year, I wonder how we can improve what we feel has always been a worthwhile training event," said Purchasing Director Dave Tincher. "This year, we did it again. We managed to offer nearly 400 agency and business representatives with a top-notch, high quality opportunity to learn and network."

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The Director's Comments
We Did It Again! Another Successful Conference

By Dave Tincher
State Purchasing Director

Purchasing Director Dave Tincher The 2003 Agency and Vendor Purchasing Conference came and went; however, the educational and networking opportunities will hopefully remain for some time.

This year we tried something new by joining our vendor partners together with our agency purchasers. Although we were unsure what to expect, the outcome was overwhelmingly positive.

With nearly 400 participants attending this year’s event, the Purchasing Division would be neglectful to not pay special tribute to those individuals who actively participated as one-on-one consultants, workshop panelists and presenters, Purchasing Feud contestants, and good sports during the banquet entertainment. Without their assistance, the conference could not have been such a success.

I also would like to personally thank my staff for the hard work and time they spent in preparing for this conference. From the coordination and planning to the actual presentation of information, their dedication made this conference a high-quality, educational training extravaganza.

Now that the conference is over, there are many projects which we will be working to complete. We will continue to keep you posted on our progress we make through The Buyers Network.

Again, for those who attended this year’s Agency and Vendor Purchasing Conference, thank you for your participation!

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WANTED: Your Feedback!

The Purchasing Division appreciates the feedback from our agency purchasers who attended the 2003 Agency and Vendor Purchasing Conference & Product Exposition.

Conference evaluation forms were included in the participants' packets. The feedback we receive assists us in making positive improvements to our training programs.

Should you need another copy, please feel free to request a copy by contacting Debbie Harrison at (304) 558-2315 or via e-mail Thank you!

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Check out our conference highlights at

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MONEYWISE...Tips from the Thrifty

The Lowdown on Payday Loans

You've seen the commercials and they seem too good to be true: secure a loan by the promise to repay it on your next payday. The Federal Citizen Information Center wants consumers to know the truth.

If a person borrows $100 for two weeks (until payday), he or she will have to shell out $115 to repay the loan. Crunch the numbers and you'll find that's an annual percentage rate of 390 percent.

The center advises avoiding payday loans by considering the alternatives: asking for more time to pay a bill, seeking a small loan from a bank or using a cash advance on a credit card. Payday loans have been declared illegal in 19 states.

- adapted from the FCIC website.

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The Travel Bag...
            News and Tips from the Travel Management Office

Get a Boarding Pass Online

Three major airlines allow e-ticket buyers to check in for flights online and print their own boarding passes before heading to the airport. Check your baggage at curbside or you will have to wait in line anyway. US Airways allows you to print boarding passes from six hours to 90 minutes prior to your flight. Northwest and Delta offer this service at certain sites.

Airlines Try Charging for Food

A test by America West Airlines could be changing the airline industry. Under their "Buy on Board" program, coach passengers have the oppor-tunity to buy meals ranging from a $3 snack to a full $10 dinner. Selling food could be a good idea. Some hotels are selling carry-on food boxes for travelers.

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Boise Cascade Awarded New Office Supplies Contract

A new statewide contract for office supplies was recently awarded to Boise Cascade, the vendor who previously serviced this contract. According to Senior Buyer Betty Francisco, this contract brings a change in the order limits.

"It is mandatory for office supply ordes in excess of $100 to be sent to Boise," she said. "Order of less than $100 may be sent to Boise or to any other office supply company."

Francisco warns agency purchasers of the prohibition against stringing, which is when an agency issues a series of requisitions or purchase orders to circumvent the established limit. Stringing is a violation of purchasing policy.

"In most instances, the prices on this contract are lower than those you will pay elsewhere for the exact same item delivered to your door," she adds. "Agencies also should remember if employee time is taken away from work to shop, item(s) purchased will actually cost much more including salary expense."

Boise Cascade has been sending the 2003 net pricers with the orders. If you do not receive the net pricers, contact customer service at 1-800-47-BOISE and request the State of WV 2003 net pricer, item number B9SWVPricer03.

"Everyone is encouraged to use the online Internet catalog to order. Boise will schedule training for anyone interested in this online system, which virtually eliminates the chance of human error," she said.

Mick Bell is the representative for the following counties and the Department of Environ-mental Protection: Boone, Braxton, Cabell, Clay, Glimer, Jackson, Lewis, Lincoln, Logan, Mason, McDowell, Mingo, Nicholas, Pleasants, Putnam, Randolph, Ritchie, Roane, Upshur, Wayne, Wirt, and Wood. He may be reached at (304) 529-0482 or via e-mail at

Wendell Samson is the repre-sentative for all other agencies and counties not listed above. Wendell may be reached at (304) 755-7267 home office, (800) 532-6473, ext. 8353 voicemail, or via e-mail at

Francisco notes that the following items cannot be purchased through this contract:

! Computers/computer components (printers, etc.)

! Furniture

! Household Cleaning Supplies

! Food

! Chemicals

Agency personnel should contact their Boise representative if they need assistance with a Boise order. Questions regarding purchasing issues, please contact Betty Francisco at (304) 558-0468.

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Statewide Contract for Floor Covering Services Awarded to Family Carpets

The Purchasing Division recently announced that Family Carpets was awarded the statewide contract for floor covering services. This contract now includes carpet and vinyl tile; thus, the name of this statewide contract has changed from CARPET to FLRCOV.

Senior Buyer Betty Francisco explains that this contract contains several grades of carpeting. "The grades of carpet were added in response to requests received about the quality and type of carpet available on the previous statewide contract," she said.

She added that users of this contract should become familiar with the responsibilities of the agency and the contractor. These obligations are detailed in the specifications of the purchase order.

Samples and other information may be obtained by contacting Mark Porter of Family Carpets at (304) 541-4827 or via e-mail at family

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Exemplary Service and Job Performance Recognized by the Purchasing Division

The Purchasing Division is pleased to continue our recognition programs which salutes two state employees at our annual purchasing conference.

The announcements were made at the 2003 Agency and Vendor Purchasing Conference on April 10. Numerous nominations were received by the Purchasing Division from various state agencies for the Agency Procurement Officer of the Year and the Partner in Purchasing. Detailed below are our 2003 honored recipients:


Tax's Syble Atkins, our 2003 Agency Procurement Officer of the Year, (pictured next to Purchasing Director Dave Tincher) was not only suprised with her name being called as this year's recipient, but also having her supervisor Patricia Haddy (far left), coworker Terry Gentry (not pictured) and Tax Commissioner Rebecca Melton Craig (next to Atkins) make a special trip to Morgantown for the announcement.

Department of Tax & Revenue

This award recognizes individuals in the procurement field who have demonstrated high levels of performance and professionalism.

Syble serves as the Procurement Officer for the Department of Tax and Revenue. She has served the state for eight years.

In 1999, she was promoted to her current position and according to her superiors and peers, she has adapted very well with the heavy workload. She made minor changes to the internal procurement procedures, which improve the process by 90%.

According to one of her co-workers, "Syble's image and professional energy makes the workplace a positive and calm atmosphere. She is a valuable asset."

Another co-worker added, "Her coordination of her work with vendors and agency purchasing personnel in a professional manner guarantees and secures the required purchasing documentation."


ABCA's Patricia Holtsclaw, our 2003 Partner in Purchasing, was recognized at the Agency and Vendor Purchasing Conference.

Alcohol Beverage Control Administration

This award recognizes individuals who have exceeded expectations in working with the various programs administered by the Purchasing Division, including Capitol Parking, Fleet Management, Fixed Assets, Surplus Property, TEAM and Travel Management.

Patricia is the agency fleet coordinator for the Alcohol Beverage Control Administration. She has diligently worked to organize, manage and improve her agency's operations concerning its fleet of vehicles. She has been instrumental in determining which employees, through regularly performed mileage cost-benefit ratio analysis, should be assigned a vehicle.

According to one of Patricia's co-workers, "In addition to managing the fiscal affairs of the ABCA, Patricia has shown great enthusiasm and propensity for her work relating to fleet management. As comptroller of the agency, her responsibilities ultimately touch and effect every aspect of the agency."

The Purchasing Division is pleased to offer this recognition program each year. "Although it is a difficult decision to choose only two individuals among many qualified candidates, I think this award program defines our role models in state government," said Purchasing Director Dave Tincher.

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Surplus Property Public Auction

Mark your calendar now...for the next Surplus Property public auction. The next public auction sche-duled by the West Virginia State Agency for Surplus Property is Saturday, May 31. Contact Surplus Property at 766-2626 for more details or visit its website at

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Legislature Approves Increase to Parking Fees on Capitol Complex

As a result of the passage of House Bill 2592 during the 2003 Legislative Session, a change in Legislative Rule 148 CSR 6 was made affecting the monthly parking fees paid by state employees working at the Capitol Complex.

Effective July 1, 2003, the parking fee will increase to $16 per month and raise $1 per month each year thereafter until it reaches $20 per month in 2007. Payment by the employees shall be made through payroll deduction, unless otherwise authorized.

The monthly parking rates will be as follows:

July 1, 2003 $16 per month

July 1, 2004 $17 per month

July 1, 2005 $18 per month

July 1, 2006 $19 per month

July 1, 2007 $20 per month

Other changes relative to parking as a result of recent legislation are highlighted below:

Ž Sets the monthly parking fees for spending units outside the Capitol Complex at $20 per month unless the facility              consists of free public access parking;

Ž Increases the fines for parking violations;

Ž Increases the number of times a ticket can be given to four times a day;

Ž Authorizes the removal or immobilization of a vehicle whose owner owes more than ten unpaid violations;

Ž Authorizes the revocation of a state issued parking space if the employee owes more than ten unpaid violations;

Ž Expands the hours in which fines can be given for elapsed time in metered parking areas to 8 a.m. to 5 p.m;

Ž Establishes that fines not paid within ten days are subject to double additional fines, not to exceed $20;

Ž Allows for a civil summons to be issued if fines are not paid within fourteen days;

Ž Decreased the meter fees from $1 per hour to .50 cents;

Ž Eliminated the time limit for fines on designated handicap parking areas.

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Information and dates (as of April 15, 2003) included in this Current Statewide Contract Update are subject to change. If you need additional information, please contact the appropriate state buyer.

Contracts Awarded

Contract: OFFICE
Description: Office Supplies
File: 42
Vendor: Boise Cascade
Effective Date: 03/01/03

Contract: CLRM
Classroom/Meeting Room Furniture
File: 42
Vendor: Keystone Concepts
Effective Date: 03/15/03

Contract: FLRCOV
Floor Coverings
File: 42
Effective Date: 04/01/03

Contracts to be Bid or Under Evaluation

Contract: A/E FILTER
Automobile and Equipment Filters
Bid Opening: 04/16/3
Under Evaluation: Yes

Contract: PHOTO
Photography Film and Supplies
Bid Opening: 04/22/03
Under Evaluation: Yes

Contract: WELD
Welding Supplies
Bid Opening: 04/16/03
Under Evaluation: Yes

Contract: PAINT
Description: Paint and Supplies

Bid Opening: 04/17/03
Under Evaluation: Yes

Contracts to be Renewed

Contract: CABLE
Description: Coaxial Cable
File: 21
Vendor: State Electric
Expiration Date: 02/28/0

Contract: LAWN
Lawn Maintenance Equipment

Vendor: Crede Tractor Sales
Expiration Date: 01/

Contract: SANPAP
Sanitary Paper Supplies
Vendor: Phillips Supply
Expiration Date: 01/31/04

Contract: SAFETY
Safety Equipment
Vendors: Discount Industrial Supply, Grainger, Safety Supply, Inc.
Expiration Date: 03/31/04

Contract: PCARD
Purchasing Card
Vendor: BB&T
Expiration Date: 04/14/04

Contracts Extended

Contract: IP
Description: Information Processing Equipment
File: 21
Comments: Extended until 06/30/03

Contract: IPTEMP
Description: Information Processing Temporary Service
File: 21
Comments: Extended until 0

Contracts to be Reviewed


File 21: SAT
Satellite Transponder Time

File 22: DWASH
Dishwashing Materials

File 22: LAUNDRY
Laundry Materials

File 22: WIPING
Wiping Cloths

File 22: ABSORB
Liquid Spills

File 31: LS
Chemical Glassware

File 33: DC BATT
Dry Cell Batteries

File 33: OIL
Lubricants and Oils

File 42: CEREAL
Cereal and Breakfast Foods


File 22: ELHW
Electric Cable and Hardware

File 33: R-SHEET
Reflective Sheeting

File 33: MV
Motor Vehicles

Purchasing Division Staff
For questions concerning these contracts listed, please contact the appropriate buyer:

File 21
Charlyn Miller

File 22
Pam Jones

File 23
Chuck Bowman

File 31
Evan Williams

File 33
John Johnston

File 41
Ron Price

File 42 
Betty Francisco

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Questions?...Just Ask!

Are you unsure of certain purchasing procedures? ... Do you have a question regarding travel requests? ... Would you want to know what surplus property is available? ... If you need information concerning any function within the Purchasing Division, complete this form:



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Thank You for Viewing our May 2003 Issue of The Buyers Network