The Division of Personnel is providing these “toolbox” documents to assist State agency supervisors and managers in applying best practices in dealing with a variety of critical human resources issues. These documents should not be construed to supersede any law, rule, or policy. In the case of any inconsistencies, the statutory and regulatory provisions shall prevail. For technical assistance, call the Employee Relations Section at 558-3950 ext. 57209.

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Lay Person's Guide to Recruiting in State Government   (4/2009)

This document provides State agency recruiters and managers an overview of the State merit system recruitment and hiring process.

Attendance Management   (Revised 4/2011)

Guidance to supervisors in setting attendance and leave expectations.

Leave of Absence With and Without Pay Approval/Denial Guidelines  (1/2011)
A guide to assist supervisors/managers in making informed decisions when determining whether or not leave requests should be approved or denied.

Employee Discipline  (Revised 4/2011)

This revised guide provides extensive information on progressive discipline and the correct steps in the disciplinary process.

Supervisor's Guide to Employee Conduct   (6/2009)

Guidance to supervisors in establishing standards of employee conduct.

Employee Orientation  (6/2009)

A brief guide to assist employers with the orientation of new employees. A successful orientation, or on-boarding, program accelerates learning and decreases employee turnover, while increasing employee satisfaction and performance.

Return to Work after Illness or Injury (Guidelines)  (Revised 5/2011)

Supervisors should assist employees in returning to work after their health care providers certify their fitness to do so. This document includes the "Functional Capacity Assessment Form" as an attachment.

Functional Capacity Assessment Form

This form is attached to the employee "Return to Work" guidelines document. It is available here as a separate download.

Fair Labor Standards Act Guidelines  (Updated 12/2011)

Download Examples of Compensation Due FLSA Nonexempt Employees in a Holiday Workweek

Federal Family Medical Leave & WV Parental Leave Reference Guide   (Updated 8/2011)

Guidance to supervisors and employees regarding the federal Family and Medical Leave Act and the State Parental Leave Act. Includes the DOP leave forms and checklists.

FMLA/PLA Decision-Making Flowchart
A tool to assist supervisors and employees in making decisions about leave eligibility and administration.

FMLA/PLA Comparison Chart
A chart comparing and contrasting, in a general way, the provisions of the West Virginia Parental Leave Act and the federal Family and Medical Leave Act.

Determining Paid Military Leave Category   (12/2008)

Chart for determining eligibility for paid military leave under the DOP Administrative Rule based on U.S. code reference.

Crediting The Annual Military Leave Allotment   (Updated 6/2011)

Selection Interviewing Guide

This guide will assist supervisors in developing and conducting legally defensible and job-related interviews. Emphasis is on “behavioral” questioning techniques.
[Online Interview Training Resources]

Guide to Selected Human Resources/Payroll Record Keeping Requirements

Answers questions about personnel/payroll records retention.