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Employee Information and Payroll Audit
A Brief Overview of Our Services

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The Employee Information and Payroll Audit Section establishes and maintains information systems and employee pay records and ensures State agency compliance with applicable rules, policies, and procedures through a continuous program of transaction and payroll audits.
Our primary goal is to assist State agency personnel and payroll offices in the accurate processing of personnel transactions. We are responsible for approving the following transactions and answering agency questions on processing procedures and the application of Administrative rules.
  • All salary advancements
  • All across-the-board salary adjustments
  • All temporary, student, intern, and co-op appointments
  • All seasonal appointments
  • All separations
  • All leaves of absence
  • All certifications of permanent status

Reduction-in-force. We assist agencies in preparing reduction-in-force (layoff) proposals to be submitted to the State Personnel Board. We verify all tenure calculations of those individuals affected by a reduction-in-force and present the proposal to the Board for consideration and approval. This includes the determination of layoff and bumping rights. (See section 12 of the Division of Personnel Administrative Rule.) In addition, we monitor the filling of permanent vacancies within the affected organization to ensure that all recall and preference hiring procedures are fully complied with.

Back Pay Determination.
We are responsible for the accurate calculation of wages and interest in all back pay grievance settlements and court orders.

Job Vacancy Posting System
We monitor use of the internal State Job Vacancy Posting System, and approve all user access rights through IS&C.

Annual Increment Pay.
We assist State agencies in computing prorated annual increment payments upon the separation of permanent employees.

If you have any questions about our services or we may assist your agency in any of the above broad areas of personnel management, please call us at 558-3950 Ext. 57202.


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