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9415
EXECUTIVE ASSISTANT
Nature of Work
Under administrative direction, performs
administrative and technical work at the advanced level in the
direction and evaluation of division programs or general
administrative or programmatic area, such as public relations,
information dissemination, or multi-program coordination. May
also serve as general assistant to commissioner. Has considerable
latitude to vary methods, procedures, and approaches to obtain
desired results. Issues dealt with are often sensitive and
confidential, and/or controversial. May supervise professional,
technical, and/or clerical staff. Performs related work as
required.
Examples of Work
Plans, organizes, directs and evaluates the activities of a
major division program or a general area of division
activity.
Develops policies and procedures for effective operations.
Develops long-range program objectives and recommends fiscal
policies for funding.
Maintains contacts with state and federal officials,
legislators and program leaders on developments and issues
in the assignment area.
Coordinates activities with other units.
Conducts special studies of a confidential nature.
Develops budget estimates and expenditure schedules for
division programs and/or activities.
Develops legislative recommendations on division programs
and/or activities.
Plans and supervises the work of professional, technical and
clerical personnel.
Knowledge, Skills and Abilities
Knowledge of the basic philosophy and techniques applied to
the area of assignment.
Knowledge of the principles of administrative management and
planning.
Knowledge of applicable federal and state laws, rules and
regulations in the area of assignment.
Knowledge of the organization and function of state
government.
Ability to assign and direct the work of professional,
technical and clerical employees.
Ability to develop procedures, standards and guidelines for
application to division programs or activities.
Ability to analyze needs and develop staffing patterns and
budget recommendations.
Ability to evaluate program performance.
Ability to communicate ideas effectively, both orally and in
writing.
Ability to establish and maintain effective working
relationships with federal and state officials, program
leaders and the public.
Minimum Qualifications
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Training:
Graduation from an accredited four-year college or
university.
Substitution:
Additional qualifying experience as described
below may substitute for the required training on a year
for-year basis.
Experience:
Six years of full-time or equivalent part-time
paid experience in administrative, professional, or
technical capacity in the area of assignment.
Substitution:
Graduate study in an area appropriate to
assignment may substitute on a year-for-year basis for the
required, non-supervisory experience.
AREAS OF ASSIGNMENT:
Accounting, Auditing
Budget, Budget Planning
Data Processing
Education, Training, and Library
General Administrative
Health
Legal
Marketing
Purchasing
Social Services
Employment Programs
Established: 12/1/91
Revised: 4/12/96
Effective:
4/12/96