· Personnel Home · MQ’s · Index · Examination Code: R ·
Nature of Work
Under general direction, performs complex
administrative and/or supervisory work in providing support
services such as fiscal, personnel, payroll or procurement on a
statewide basis or serves in a specialty role of a complex
support program with extensive federal oversight. Responsible
for the development and implementation of policies and procedures
for the work unit; for the monitoring and evaluation of the
specialized functional area. Works within general statute and
regulatory parameters, but has considerable latitude to vary work
methods, policy applications to achieve desired results. The
work includes supervision of subordinate professional, technical
or office support staff. The work is typically complex, varied
and requires considerable interaction with local, state and
federal agencies and the general public. Performs related work
as required.
Distinguishing Characteristics
Positions in this class are
distinguished from the Administrative Services Assistant 2 by the
responsibility for unit operation and results obtained.
Positions in this class are typically responsible for a complex,
statewide administrative support program or function in a
specialized role of considerable difficulty and complexity
involving sensitive and controversial issues and the lack of
standard procedures and/or precedent for programmatic guidance.
Has considerable authority to vary work methods and may be
assigned responsibility to commit the agency to alternative
courses of action.
Examples of Work
Develops technical procedures for the effective implementation
of the work of the unit, to include forms, operating
procedures, and proposed policies; confers with unit
management and other staff regarding revisions to
budgetary, purchasing, and other administrative services,
policies, and procedures.
Develops operating manuals necessary for the instruction and
training of unit staff, agency officials, and other state
officials; conducts periodic training sessions for new
initiatives and procedures in the area of responsibility.
Analyzes the budget document and appropriate enabling
legislation to determine the need for revised operational
procedures for the budgetary cycle.
Prepares or supervises the preparation of required fiscal and
budgetary reports in the area of responsibility.
Monitors the expenditures of state agencies and higher
education systems to ensure compliance with budgeted
appropriations; confers with state officials and budget
specialists in the resolution of expenditure level
problems; advises on the transfer and reallocation of funds
to resolve such problems; briefs management on potential
areas of appropriation level difficulties.
Prepares or assists in the appropriation of grant proposals
and budgetary recommendations for the agency; monitors the
execution of appropriations throughout the fiscal year.
Develops procedures, forms, and controls necessary for the
effective operation of the unit.
Within State Purchasing Rules and Regulations, examines
purchasing requests for conformity to specifications and
budgeted amounts; may negotiate contracts and agreements
for the procurement of equipment, supplies and services.
Supervises other professional, technical and clerical
employees in the unit.
Knowledge, Skills and Abilities
Knowledge of the functions and objectives of the agency.
Knowledge of the laws and regulations relating to the agency.
Knowledge of the principles and techniques used in the
assigned technical function or specialty area.
Ability to coordinate the unit activities with other units
within and outside state government.
Ability to establish and maintain effective working
relationships with others.
Ability to analyze and interpret budgetary and technical data
related to the area of assignment.
Ability to supervise the work of others.
Minimum Qualifications
[Top]
Training:
Graduation from an accredited college or university
with a degree in the area of assignment.
Substitution:
Additional qualifying experience as described
below may be substituted on a year-for-year basis.
Experience:
Three years of full-time or equivalent part-time
paid experience in a professional, administrative,
technical, or supervisory position related to the area of
assignment.
Substitution:
Graduate study in the area of assignment may be
substituted on a year-for-year basis for up to two (2)
years of the required experience.
AREAS OF ASSIGNMENT:
Accounting, Auditing
Budget and Budget Planning
Communication
Data Processing
General Supervisory
Health/Health Related
Insurance and Retirement
Personnel Administration
Printing
Public Transportation
Purchasing
Skilled and Unskilled Labor, Trades
Training:
Established: 11/16/93
Revised: 5/11/94; 11/01/04
Effective:
11/01/04