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9404
ADMINISTRATIVE SERVICES ASSISTANT 1
Nature of Work
Under general supervision, performs
administrative work in providing support services such as fiscal,
personnel, payroll or procurement in a small division or
equivalent organization level. May function in an assist role or
in a specialized capacity in a large agency or department.
Develops or assists in developing and implements plans/procedures
for resolving operational problems and in improving administra
tive services. Work is typically varied and includes inter- and
intra-governmental and public contact. Performs related work as
required.
Distinguishing Characteristics
Positions in this class are
distinguished from the Administrative Services Assistant 2 by
the size of the unit served and by the independence of action
granted. Positions in a small agency or division may be
responsible for a significant administrative component; other
positions assist an administrative supervisor in a large state
agency. Authority to vary work methods or policy applications or
to commit the agency to alternative course of action is limited.
Examples of Work
Confers with inter- and intra-agency personnel to transact
business, gather information, or discuss information; may
be in a position with public or federal government contact.
Gathers and compiles information for state records; writes
reports, balances tally sheets, and monitors inventories,
purchases, and sales.
Updates records and contacts employees to gather information;
represents the supervisor or unit in the area of assignment
at in-house meetings.
Maintains files of information in hard copy files or
electronic format; runs reports for regular or intermittent
review.
Assists in determining the need for changes in procedures,
guidelines and formats; devises a solution; monitors the
success of solutions by devising quantitative/qualitative
measures to document the improvement of services.
Assists in the writing of manuals in the area of assignment;
clarifies the wording and describes new procedures
accurately.
Knowledge, Skills and Abilities
Knowledge of regulations, processes and procedures in the area
of assignment.
Knowledge of general office practices and procedures.
Knowledge of state and federal laws and regulations related to
the area of assignment.
Ability to collect and compile accurate information.
Ability to conceptualize the nature of service difficulties
and devise appropriate work methods, tools, and
configurations to correct the problem.
Ability to prepare flowcharts, graphs and status reports.
Ability to communicate with a wide variety of people, both
orally and in writing.
Ability to perform basic arithmetic.
Minimum Qualifications
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Training:
Graduation from an accredited college or
university. Preference may be given to candidates with a
major in the area of public or business administration,
accounting, industrial relations, communications or related
field.
Substitution:
Additional qualifying experience as described
below may be substituted on a year-for-year basis for the
required training.
Experience:
One year of full-time or equivalent part-time
paid employment in a technical or advanced clerical
position providing administrative services such as
accounting, budgeting, project monitoring and reporting,
personnel, or procurement and property. Experience must
have been at the Office Assistant 3 or Accounting
Assistant 3 level or higher.
Substitution:
Successful completion of graduate study in an
accredited college or university in one of the above fields
may be substituted for the required experience on a year
for-year basis.
AREAS OF ASSIGNMENT:
Accounting, Auditing
Budget and Budget Planning
Communication
Data Processing
General Supervisory
Insurance and Retirement
Personnel Administration
Printing
Public Transportation
Purchasing
Skilled and Unskilled Labor, Trades
Training
Established: 10/16/90
Revised: 12/1/91, 11/16/93, 5/11/94
Effective:
5/11/94