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9310
PERSONNEL SPECIALIST
Nature of Work
Under general supervision, performs
professional personnel work in any one or more of the designated
areas in the Division of Personnel. Work requires the use of
specific acquired knowledge and analytical techniques in a
variety of job assignments. Performs related work as required.
Distinguishing Characteristics
The work is characterized
by its complexity with broad discretion and strict accountability
for results. Full responsibility is delegated for planning,
organizing, and completing assignments within established
procedural framework and time constraints.
Examples of Work
Uses any of a number of accepted job analysis methods to
compile specific information on the duties,
responsibilities and requirements of jobs in state
government.
Identifies job class categories and writes class
specifications, including classification and/or selection
standards.
Makes recommendations on the allocation of positions to
classes and may recommend basic staffing patterns.
Collects and computes wage and fringe benefit data and assists
in developing salary schedules and compensation plans.
Develops and validates employment examinations based on job
analysis information and in accordance with legal and
professional standards.
Informs employees and/or job applicants, via telephone,
correspondence, or personal contact, information concerning
requirements, benefits, career opportunities, rules and
regulations; advises appropriate course(s) of action or
refers questions to appropriate area.
Evaluates job applicants' education and work experience in
relation to established standards for admission to
examinations and/or to compute applicants' scores on
unassembled examinations.
Composes correspondence, job announcements, informational
pamphlets, forms and work reports.
Conducts specialized recruitment efforts for hard-to-fill
positions; develops resources for identifying qualified
applicants; serves as a source of referral of job
applicants to the user agencies.
Visits state offices in a designated region to review
personnel procedures, conduct training, investigate
complaints and advise managers and supervisors on personnel
procedures.
Investigates employee complaints or grievances; records facts
and impressions of events; makes recommendations to
employee and management on resolution of grievances.
Develops basic training courses and course evaluation
techniques for staff and user agencies' employees;
instructs groups of employees in a variety of subjects and
procedures.
Reviews proposed personnel actions for conformity to budget
amounts, personnel policies and merit system rules and
regulations; assures timely processing of personnel
transactions.
Drafts revisions of personnel policy and procedures manuals
and employee handbook.
May represent the Division in grievance hearings, or other
governmental/public events.
Researches and writes informative articles on topics of
interest for statewide publications.
Reviews and edits policy statements for conformance to
established guidelines, regulations, laws.
Conducts limited special projects in a variety of personnel
areas requiring the collection of technical or confidential
information and the writing of comprehensive reports.
May assign and review the work of others.
Knowledge, Skills and Abilities
Knowledge of the principles and practices of personnel
administration.
Knowledge of the merit system rules and regulations, policies
and procedures.
Knowledge of the organization and functions of state
government and of occupations commonly found in the public
sector.
Knowledge of the federal and state laws, rules and regulations
on equal employment opportunity and affirmative action.
Knowledge of basic statistics, research methods and techniques
for organizing and presenting data.
Skill in the application of analytical techniques to complex
job analysis and validation studies.
Skill in interviewing techniques.
Ability to manage the activities involved in assigned
projects.
Ability to collect, analyze and summarize data and prepare
written reports.
Ability to communicate effectively, both orally and in
writing.
Ability to independently carry out assignments sometimes of a
complex and confidential nature.
Ability to interact with co-workers, public officials, and the
general public to establish and maintain effective working
relations.
Ability to assign and review the work of others.
Minimum Qualifications
[Top]
Training:
Graduation from an accredited four-year college or
university.
Substitution:
Full-time or equivalent part-time experience in
professional personnel work, or in responsible technical
work processing applications, registers, or other personnel
actions which require familiarity with merit system rules
and regulations and personnel policies and procedures may
substitute on a year-for-year basis for the required
training.
Experience:
One year of full-time or equivalent part-time
paid professional personnel experience.
Substitution:
Graduate degree from an accredited college or
university in a field directly related to the area may
substitute for the above experience.
Note: A valid West Virginia driver's license may be required.
Established: 9/19/90
Revised: 5/12/97
Effective:
5/12/97