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9306
PERSONNEL SPECIALIST, ASSOCIATE
Nature of Work
Under moderate supervision, performs
professional personnel work in any one or more of the designated
areas in the Division of Personnel. Analyzes information in
order to determine appropriate procedures to use in the
processing of a variety of personnel transactions. This class is
also used as the beginning or entry level of the professional
personnel class series. Performs related work as required.
Distinguishing Characteristics
Work at this level is
characterized by limited scope and moderate complexity and may
include the application of established standards, guidelines,
rules and regulations, with little latitude to vary methods and
procedures.
Examples of Work
Evaluates job applicants' education and work experience in
relation to established standards for admission to
examinations and/or to compute applicants' scores on
unassembled examinations.
Reviews proposed personnel actions for conformity to budget
amounts, personnel policies and merit system rules and
regulations; assures timely processing of personnel
transactions.
Drafts revisions of personnel policy and procedures manuals
and employee handbook.
May testify in grievance hearings.
Conducts limited special projects in a variety of personnel
areas requiring the collection of technical or confidential
information and the writing of comprehensive reports.
Composes correspondence, job announcements, informational
pamphlets, forms and work reports.
Manages specialized recruitment efforts for hard-to-fill
positions; develops resources for identifying qualified
applicants; serves as a source of referral of job
applicants to the user agencies.
Investigates employee complaints or grievances; records facts
and impressions of events; makes recommendations to
employee and management on resolution of grievances.
Develops basic training courses and course evaluation
techniques for staff and user agencies' employees;
instructs groups of employees in a variety of subjects and
procedures.
Uses any of a number of accepted job analysis methods to
compile specific information on the duties,
responsibilities and requirements of jobs in state
government.
Identifies job class categories and writes class
specifications, including classification and/or selection
standards, based on job analysis results.
Makes recommendations on the allocation of positions to
classes and may recommend basic staffing patterns.
Collects and computes wage and fringe benefit data and assists
in developing salary schedules and compensation plans.
Develops and validates a variety of types of employment
examinations based on job analysis information and in
accordance with legal and professional standards.
Via telephone, correspondence or personal contact informs
applicants of job requirements, opportunities and benefits;
explains rules, regulations, and procedures; answers
questions; advises applicants' of appropriate course(s) of
action.
Participates in formal and informal training to develop the
knowledge and abilities required for the class, and for
career growth and opportunity.
Knowledge, Skills and Abilities
Knowledge and understanding of the principles of the area of
assignment.
Knowledge of basic statistical data, research methods, and
techniques for organizing and presenting data.
Skill in the application of basic analytical techniques to job
analysis and validation studies.
Ability to follow established rules, regulations, standards,
and guidelines, with accuracy and in a timely fashion.
Ability to collect, analyze and summarize data and prepare
written reports.
Ability to communicate effectively, both orally and in
writing.
Ability to independently carry out assignments sometimes of a
complex and confidential nature.
Ability to interact with co-workers, public officials and the
general public to establish and maintain effective working
relations.
Minimum Qualifications
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Training:
Graduation from an accredited four-year college
or university.
Substitution:
Full-time or equivalent part-time paid
experience in professional or paraprofessional personnel
work in one of the areas of assignment, or in responsible
clerical work processing applications, registers, or other
personnel actions which require familiarity with merit
system rules and regulations and personnel policies and
procedures may substitute on a year-for-year basis for the
required training.
OR
Any combination of experience as described above and
successful completion of college course work from an
accredited college or university may, through an
established
formula, be substituted for the above training on a year
for-year basis.
Promotional Only: Two years of full-time or equivalent part
time paid experience as a Personnel Assistant.
Note: A valid West Virginia driver's license may be required.
Established: 9/19/90
Effective:
10/16/90