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9305
PERSONNEL ASSISTANT
Nature of Work
Under moderate supervision, performs paraprofessional duties
associated with personnel administration in any of the designated
areas in the Division of Personnel. Reviews forms and documents
for compliance with and conformance to established rules,
regulations, and guidelines and recommends and/or takes
corrective action necessary to assure compliance. Work is
generally reviewed for technical conformance and consistency with
practice and policy. Assist professional staff by researching,
collecting, and compiling information/data within defined
criteria. May supervise or act as lead worker over clerical or
other paraprofessional staff. Performs related work as required.
Distinguishing Characteristics
Work at this level is distinguished from Associate Personnel
Specialist by its application of prescribed rules, regulations,
and guidelines which do not require analysis and/or subjective
determination for compliance and correctness.
Examples of Work
Reviews forms and/or documents to verify correctness.
Computes, verifies, corrects seniority and/or continuous
service dates; notifies specialist/generalist for
corrective action; computes salary increases based upon
prevailing salary schedule.
Reviews requisitions for staffing to assure position is
established; receives eligible lists and routes to
requested source; reviews list of eligibles for veteran's
preference points and entrance rate criteria.
Checks applications for employment for all required informa
tion and obtains necessary data.
Maintains staffing records, identifying number of staff
employed by class, organization and location; prepares
tabulations of vacancies and new hires by assigned
criteria.
Maintains employee lists for use in a variety of personnel,
record-keeping data, such as allocations, race and sex
distributions, coding, etc.
Answers questions for which written and accepted responses are
available to serve as the source, e.g., types of examina
tions offered salary ranges for classes from Alphabetic
Index.
Furnishes corrected or verified information to proper agency
source on required actions such as payrolls, data
processing, management/supervisors, etc.
May serve in a lead worker or limited supervisor role over
clerical and other paraprofessional staff.
Knowledge, Skills and Abilities
Knowledge and understanding of the principles of the area of
assignment.
Knowledge of basic statistical data, research methods, and
techniques for organizing and presenting data.
Ability to follow oral and written directions.
Ability to communicate effectively both orally and in writing.
Ability to accurately utilize arithmetic skills.
Ability to work with high volumes of information/data in short
time frames.
Ability to interact with co-workers, public officials, and the
general public, and to establish and maintain effective
working relationships.
Minimum Qualifications
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Training:
Graduation from high school or the equivalent.
Experience:
Four years of full-time or part-time equivalent
paid clerical experience, two years of which must have been
in support or paraprofessional role in personnel
administration.
Substitution:
Successful full-time study in a related area in
an accredited college, university, resident business or
vocational school may be substituted through an established
formula for the required experience.
NOTE: A valid West Virginia Driver's License may be required.
Established: 10/16/90
Revised: 12/1/91, 2/5/92
Effective:
2/5/92