· Personnel Home · MQ’s · Index · Examination Code: R ·
Nature of Work
Under general supervision, performs advanced level work
preparing and reviewing grant applications and ensuring
regulations are followed or assisting grant recipients with the
application and funding procedures to insure project is initiated
within required time frames. Assigns and coordinates work of
subordinates and interprets regulations in unusual or difficult
cases. Performs related work as required.
Distinguishing Characteristics
The Grants Management Specialist 2 is distinguished
from the Grants Management Specialist 1 level by the complexity
of the grants administered and the responsibility for assigning
and coordinating work of other employees in an supervisory
capacity.
Examples of Work
Trains and supervises technical and clerical support
personnel.
Coordinates, implements, facilitates or manages federal and
state grant funding programs for projects in public
transportation, historic preservation, the arts and
humanities, health, clean water, natural resources or
recreation.
Performs final agency administrative review of grants and
subagreements, contract and bid documents.
Reviews financial and test documents; and assists grantees
with preparation of grant applications, revisions and
amendments, and applications for grant or loan share
funding assistance.
Provides grantees with assistance regarding problems with land
acquisitions; rights-of-way, easements and condemnations;
through aid to grantees' bond counsel, attorneys,
consulting engineering firms, accountants, and landowners.
Assists the grantee in obtaining local share funding by
directing contacts (to secure best rate while considering
inflationary spiral for loan dockets within maximum percent
allowable) through investment bankers, attorneys,
accountants, and share fund government agencies.
May attend or conduct pre-grant management meetings, pre-bid
hearings, pre-construction conferences, and public
hearings.
Monitors grantees for compliance with applicable guidelines
and regulations; audits financial records for proper
expenditures; monitors programs to ensure that appropriate
target groups are served; writes and reviews reports
documenting events for case file.
Manages grants or assists grant applicants by making regular
contact with grantees by telephone, correspondence and in
person to provide information and technical assistance;
reviews monthly fiscal and progress reports; maintains
files.
Reads, researches, and interprets current literature and
regulations to answer questions from grantees and their
representatives regarding grant conditions and allowable
procedures.
Assists in meeting Public Service Commission requirements by
monitoring rate hearing proceedings and testifying, as
required, to secure rate approvals.
Coordinates projects with other state and federal funding
agencies.
Monitors construction activities and progress to ensure
compliance with grant requirements and may make
recommendations regarding grant termination or acceleration
of project schedules.
May prepare grant award documents or conduct on-site reviews.
Manages grant funds; develops and reviews budgets; monitors
account budgets; approves expenditures and disbursement of
funds or disburses funds.
Arranges ground breaking and dedication ceremonies (including
invitation of appropriate dignitaries), press
coverage, and new releases.
Knowledge, Skills and Abilities
Knowledge of generally accepted accounting theories,
principles, methods, practices and terminology.
Knowledge of state and federal grants procedures and reports.
Knowledge of fundamentals of budgeting and accounting as
applied to public administration.
Knowledge of principles and practices of personnel management
and Division of Personnel Rules and Regulations.
Knowledge of procedures for initiation, development,
accomplishment and evaluation of public programs or
services.
Knowledge of business procedures.
Knowledge of the area of assignment such as public
transportation, historic preservation, the arts and
humanities, health, clean water, natural resources or
recreation.
Knowledge of the state procurement and bidding procedures.
Skill in oral and written communications.
Ability to define problems, collect data, establish facts and
draw valid conclusions.
Ability to interpret and explain laws, rules and regulations.
Ability to maintain a favorable working relationship with a
wide variety of professional and voluntary groups.
Ability to learn and retain information pertaining to grant
guidelines, procedures, preparation, submittals,
record keeping and reporting.
Ability to establish good public relations and solve problems
in negotiating contracts and agreements.
Ability to review grant applications and financial records.
Ability to keep accurate records and to prepare written
reports pertaining to financial status and progress in a
clear, concise form.
Ability to supervise employees, assign duties and assess
performance.
Ability to issue and follow oral and written instructions and
exercise sound judgment.
Minimum Qualifications
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Training:
Graduation from an accredited four-year college or
university with a major in business or public
administration, economics, finance, business management or
accounting or related areas.
Substitution:
Additional qualifying experience as described
below may be substituted for the required training on a
year-for-year basis.
Experience:
Two years of full-time or equivalent part-time
paid experience in grants management or public funds
administration.
Substitution:
Master's degree in business or public
administration, economics, finance, business management,
accounting, or a closely related field, from an accredited
college or university, maybe substituted for one year of
the required experience.
Established: 10/16/90
Revised: 12/1/91, 10/17/01
Effective:
10/17/01