· Personnel Home · MQ’s · Index · Examination Code: R ·
Nature of Work
Under moderate supervision, performs full-performance
level work preparing and reviewing grant applications and
ensuring regulations are followed or assisting grant recipients
with the applications and funding procedures to insure project is
initiated within required time frames. Performs related work as
required.
Distinguishing Characteristics
The Grants Management Specialist 2 is distinguished
from the Grants Management Specialist 1 level by the complexity
of the grants administered and the responsibility for assigning
and coordinating work or other employees in an supervisory
capacity.
Examples of Work
Coordinates or facilitates federal or state grant funding
programs for projects in public transportation, historic
preservation, the arts and humanities, health, clean water,
natural resources or recreation.
Reviews financial and test documents and guides and assists
grantees with preparation of grant applications and
revisions and amendments thereto, and applications for
grant or loan share funding assistance.
Assists grantees with land acquisitions, rights-of-way
easements and condemnations, through aid to grantees'
bond counsel, attorneys, consulting engineering firms,
accountants, and landowners.
Assists the grantee in obtaining local share funding by
directing contacts (to secure best rate while
considering inflationary spiral for loan dockets in
maximum percent allowable) through investment bankers,
attorneys, accountants, and share fund government agencies.
May attend and assist with pre-grant management meetings, pre
bid hearings, preconstruction conferences and public
hearings.
Monitors grantees for compliance with applicable guidelines
and regulations; audits financial records for proper
expenditures; monitors programs to ensure that appropriate
target groups are served; writes reports documenting events
for case file and supervisor.
Manages grants or assists grant applicants by making regular
contact with grantees by telephone, correspondence and in
person to provide information and technical assistance;
reviews monthly fiscal and progress reports; maintains
files.
Provides assistance in completing grants after reviewing
proposals or applications, recommends approval or
disapproval.
Reads and researches current literature and regulations to
answer questions from grantees and their representatives
regarding grant conditions and allowable procedures.
Assists in meeting Public Service Commission requirements by
monitoring rate hearing proceedings and testifying, as
required, to secure rate approvals.
Coordinates projects with other state and federal funding
agencies.
Monitors construction activities and progress to ensure
compliance with grant requirements and may make
recommendations regarding grant termination or acceleration
of project schedules.
May prepare grant award documents or conduct on-site reviews.
Manages grant funds; develops and reviews budgets; monitors
account budgets; approves expenditures and disbursement of
funds or disburses funds.
Arranges ground breaking and dedication ceremonies (including
invitation of appropriate dignitaries), and press coverage,
and news releases.
May supervise clerical employees.
Knowledge, Skills and Abilities
Knowledge of generally accepted accounting theories,
principles, methods, practices and terminology.
Knowledge of state and federal grant procedures and reports.
Knowledge of fundamentals of budgeting and accounting as
applied to public administration.
Knowledge of procedures for initiation, development,
accomplishment and evaluation of public programs or
services.
Knowledge of business procedures.
Knowledge of statistical survey methodology.
Skill in oral and written communications.
Ability to define problems, collect data, establish facts and
draw valid conclusions.
Ability to interpret and explain laws, rules and regulations.
Ability to maintain a favorable working relationship with a
wide variety of professional and voluntary groups.
Ability to learn and retain information pertaining to grant
guidelines, procedures, preparation, submittals,
record-keeping and reporting.
Ability to establish good public relations and solve problems
for negotiating contracts and agreements.
Ability to review grant applications and financial records.
Ability to prepare written reports pertaining to financial
status and progress in a clear, concise form.
Minimum Qualifications
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Training:
Graduation from an accredited four-year college or
university with a major in business or public
administration, economics, finance, business management or
accounting or related areas.
Substitution:
Additional qualifying experience as described
below may be substituted for the required training on a
year-for-year basis.
Experience:
One year of full-time or equivalent part-time paid
experience in grants management or public funds
administration.
Substitution:
Master's degree in business or public
administration, economics, finance, business management,
accounting, or a closely related field, from an accredited
college or university, may be substituted for the required
experience.
Established: 10/16/90
Revised: 12/1/91; 10/17/01
Effective:
10/17/01