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9103
PAYROLL ASSISTANT
Nature of Work
Under general supervision, performs clerical work at the
full-performance level by preparing hourly and salaried payrolls
for computer processing and the issuance of paychecks. Has
limited latitude to vary methods and procedures, as strict state
and federal guidelines apply. Work is accomplished in a narrow
time frame and accuracy is important. May prepare accompanying
personnel-related information; may act as lead worker. Performs
related work as required.
Examples of Work
Posts employees' hours worked, computes total hours worked for
pay period, reviews figures for completeness and accuracy
and makes necessary corrections.
Answers employees questions concerning pay, benefits, and
deductions.
Maintains multiple record and filing system of payroll and
employee benefit data.
Prepares tax deposits for federal, state and social security
withholding.
Redeposits payroll checks when necessary.
Posts and maintains payroll ledgers.
Distributes paychecks to appropriate personnel.
Codes payrolls and related intra-government transfers for data
entry.
Prepares hourly, salary and part-time payroll requests for
computer processing.
Prepares data sheets and cards for new employees.
Compiles weekly, monthly, quarterly, annual and other payroll
related reports.
Processes personnel information concerning each employee on
payroll.
Performs routine clerical duties such as filing, typing
letters, correspondence and memos, answering the telephone,
posting and making copies.
Posts sick, annual and vacation leave for each employee from
time cards and leave slips.
Knowledge, Skills and Abilities
Knowledge of basic office clerical practices and procedures.
Ability to learn payroll procedures and payroll computing
processes.
Ability to perform arithmetic calculations.
Ability to review payroll documents for completeness and to
detect and correct errors.
Ability to type and operate a computer terminal.
Ability to prepare all payroll related reports.
Ability to understand and interpret oral and written
instructions.
Minimum Qualifications
[Top]
Training:
Graduation from a standard high school or the
equivalent.
Experience:
Two years of full-time or equivalent part-time
paid clerical experience, one year of which included
payroll, personnel, or accounting related duties.
Established: 11/21/91
Effective:
12/1/91