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Nature of Work
Under administrative direction, performs administrative and
professional accounting work in directing the financial,
accounting, purchasing, payroll, employee benefits, inmate
trustee accounting, fixed asset, and GAAP reporting activities.
Responsibility includes management of all fiscal related
responsibilities and other business related activities for the
assigned institution. Supervision is exercised over a staff of
professional accounting and clerical employees. This individual
is involved in the hiring, training and employee performance
reviews of all individuals in unit. All activities and processes
must be in accordance with established policies and procedures as
well as rules and regulations of the Agency, State Auditor's
Office, State Department of Administration, IRS, Legislative
Auditor's Office and any other entity as applicable. The position
has wide latitude for the exercise of independent judgment.
Performs related work as required.
Examples of Work
Plans, organizes, directs and supervises the financial,
accounting, purchasing payroll, employee benefits, inmate
trustee accounting, and fixed asset reporting of the
facility.
Coordinates budget requests and oversees adherence to
budgetary limits for compliance with established procedures
and proper reporting functions.
Monitors and prepares payroll, equipment rental, inventory
transactions, expense accounts, journal vouchers,
authorizations, maintenance expenditure reports, budget
forecasting, benefit reporting, monthly reconciliation of
inmate banking account, discharge and travel accounts,
commissary accounting function and prepares contracts and
other major purchasing requests for bid.
Reviews and approves financial records, documents and reports;
prepares and maintains reports and records.
Schedules, reviews and approves the work of subordinates;
trains subordinate staff.
Maintains and monitors inventories of furniture, office and
computer equipment and supplies.
Confers with vendors, utility companies, state agencies and
local governments to resolve billing, service and payment
problems, purchase equipment, establish new services and
administer contracts.
Knowledge, Skills and Abilities
Knowledge of the federal and state regulations, laws, and
statutes relating to corrections.
Knowledge of the rules, regulations, policies, and procedures
of the Division of Corrections.
Knowledge of the principles and methods of office management,
accounting procedures, purchasing, storekeeping and
personnel management.
Knowledge of budgeting principles and practices.
Knowledge of management problems encountered in the direction
of a business office.
Ability to plan, organize and direct the work of a business
office.
Ability to prepare, implement and monitor budgets.
Ability to prepare payroll, personnel, financial, purchasing
and accounting reports and records.
Ability to analyze financial and statistical data and
determine its significance.
Ability to formulate and initiate plans and procedures and
direct their implementation.
Minimum Qualifications
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Training:
Bachelor's degree from an accredited college or
university in business or public administration, finance,
economics, accounting or mathematics including at least six
hours in accounting.
Substitution:
Experience as described below may be
substituted for the required training on a year-for-year
basis.
Experience:
Four years of full-time or equivalent part-time
paid experience in accounting, auditing, financial
management or advanced level banking, including two years in
an administrative or supervisory capacity.
Established: 8/19/04
Effective:
10/1/04